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For Companies At a Glance
- Tasks: Manage time and attendance systems, providing support and resolving issues for HR and managers.
- Company: Join CooperVision, a global leader in soft contact lenses.
- Benefits: Enjoy 25 days holiday, private medical insurance, and flexible working options.
- Why this job: Make an impact in finance while enhancing your skills in a supportive environment.
- Qualifications: Experience with UKG systems or similar, plus strong problem-solving and communication skills.
- Other info: Great opportunities for learning and career growth in a dynamic team.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Job category: Finance
Job title: Time Systems Administrator
Department: Finance
Location: Brunel Way (hybrid working)
GLS: P1
Working hours: Monday to Friday 8:30-16:30, 37.5 hours per week
Contract type: 6 Month FTC
CooperVision is one of the world\’s leading manufacturers of soft contact lenses with a presence in over 100 countries. The company focuses on solving vision challenges and supports practitioners to provide customers with confidence and freedom in daily life. This role sits within Finance and focuses on time and attendance management using the UKG WFM system.
Responsibilities
- Provide accurate and timely first-tier support for managers, HR and Payroll using the UKG WFM time and attendance system.
- Own and resolve customer issues within established service levels; escalate integration failures by raising ServiceNow tickets when necessary.
- Support employees, managers, and HR with system functionality, processes and data in accordance with agreed processes and SLAs.
- Coordinate system and data issues with local HR and management teams across different countries.
- Review and resolve timecard exception escalations in the UKG system.
- Approve timecards and time-off requests according to company policies.
- Manage employee schedules within the UKG system and ensure alignment with business needs and pay policies.
- Follow a centralized process to store and document actions in UKG WFM for audits, accrual resets and historical corrections.
- Run data views and reports from the UKG system as needed.
- Conduct monthly proactive audits to ensure timecards are accurate and that overtime and time off are approved prior to payroll cut-off dates.
- Participate in UKG system testing activities and training during project implementation, post go-live upgrades and enhancements.
- Provide guidance and training for new users and refresher training as needed.
- Demonstrate experience with UKG time and attendance systems or similar workforce management platforms.
- Proficiency in MS Office (Word, Excel, Teams, PowerPoint, Outlook).
- Strong understanding of time tracking systems and payroll processes.
- Excellent problem-solving and analytical skills; effective communication with managers, HR and payroll teams.
- Detail-oriented with strong organizational skills; ability to handle confidential employee information with discretion.
Benefits
- 25 days holiday
- Company sick pay
- Pension scheme
- Private medical insurance
- Healthcare cover
- Life assurance
- Flexible working
- Discounted gym memberships
- Extensive learning and development opportunities
- Access to Wellness Platform
- Free eye tests
- Heavily discounted contact lens scheme and more
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Time Systems Administrator (6m FTC) employer: CooperVision
Contact Detail:
CooperVision Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Time Systems Administrator (6m FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at CooperVision on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by brushing up on UKG WFM systems. We want to show that we know our stuff, so practice explaining how we've used similar systems in the past.
✨Tip Number 3
Don’t forget to ask questions during the interview! It shows we're genuinely interested in the role and helps us figure out if CooperVision is the right fit for us.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets seen. Plus, we can tailor our application to highlight our skills in time tracking and payroll processes.
We think you need these skills to ace Time Systems Administrator (6m FTC)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Time Systems Administrator role. Highlight your experience with UKG WFM systems and any relevant finance or payroll knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Show Off Your Problem-Solving Skills: In your application, don’t forget to mention specific examples of how you've tackled challenges in previous roles. We value analytical skills and effective communication, so let us know how you’ve used these in real situations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at CooperVision
✨Know Your UKG WFM System
Familiarise yourself with the UKG WFM time and attendance system before the interview. Understand its functionalities, common issues, and how to resolve them. This will show your potential employer that you're proactive and ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous roles, especially related to time tracking or payroll processes. Be ready to discuss specific situations where you resolved issues effectively, as this is crucial for the Time Systems Administrator role.
✨Highlight Your Attention to Detail
Since this role involves managing timecards and ensuring accuracy, emphasise your detail-oriented nature. Bring up instances where your meticulousness made a difference, whether in audits or data management, to demonstrate your fit for the position.
✨Prepare Questions About Team Collaboration
Think of questions that show your interest in working with HR and management teams across different countries. Ask about their collaboration processes and how they handle escalations. This will reflect your understanding of the role's responsibilities and your eagerness to contribute.
