Accounts Payable Administrator (French-speaking)

Overview

Accounts Payable Administrator (French-speaking) at CooperVision. Location: Fareham (Hybrid – 3 days in the office / 2 days work from home). Working hours: Monday – Friday, 8:30-4:30.

Job Description

CooperVision is one of the world’s leading manufacturers of soft contact lenses with a presence in over 100 countries. Being part of CooperVision means helping improve the way people see each day. It’s more than making contact lenses, it’s about giving lens wearers freedom and confidence to move about their daily lives. We’re all about bright futures – for our people and those who wear our contact lenses. We are committed to creating an inclusive and engaging workplace and supporting our employees’ personal and professional development.

Responsibilities

• Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes are in line with the Global vendor policy.
• Accurately processing a high volume of invoices in line with company policies.
• Ensure that local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
• Reconciling supplier statements.
• Responding to and resolving external (suppliers) and internal queries (Customer Services, Commercial / Sales, etc.).
• Ensure that all employee expenses are processed timely and accurately in accordance with SLAs and Cooper Policies.
• Auditing and ensuring compliance with Cooper Travel & Entertainment Policy and HMRC guidelines and statutory requirements.
• Providing training for all new users to the expenses system (Concur) and ongoing support for existing users.
• Following up with employees who are overdue in submitting expenses or with incomplete documentation.
• Monitoring, investigating, and resolving Corporate Credit Card transactions greater than 90 days old.
• Prepare and obtain approvals for weekly payment runs (BACS, SEPA, Foreign & CEE) including adhoc manual/urgent payments with appropriate approvals as per the global authority matrix and payment schedule.
• Prepare and obtain approvals for offline payments.
• Posting and reconciling AP payments and assist in following up with unallocated cash.
• Assist the Accounts Payable Supervisor in ensuring period end close requirements are completed accurately and on time.

Qualifications

• Fluent in French.
• Experienced Accounts Payable professional who can operate in a dynamic environment, manage multiple deadlines, and maintain confidentiality.
• Strong verbal and written communication skills and a customer-focused approach within a Shared Service Centre context.

What we offer

• Competitive compensation and a benefits package including 25 days holiday, pension scheme, healthcare cover, life assurance, wellness support, and a discounted contact lens scheme.
• Extensive training and development opportunities, including access to LinkedIn Learning.

About Us

CooperVision is a global leader in the contact lens industry, dedicated to helping improve the way people see every day. We are committed to developing people as a key global differentiator and our most important asset. We empower employees to succeed, rewarding great thinking and hard work with competitive pay, comprehensive benefits, and a focus on wellness. Our values and employee-centric culture drive a high performing organization.