Events Coordinator - The Vision Centre in Fareham

Department: EMEA Commercial

Location: Fareham, UK – moving to our new facility in Nursling, Southampton mid September 2026

Working hours: 37.5 hours per week Monday to Friday

Job Summary: As Events Coordinator, you’ll report to the Executive Assistant to the President, EMEA and support the coordination of high‑level meetings and events for internal stakeholders, external partners & customers, startups, and senior executives, ensuring all events are executed to the highest standard while aligning with brand, budget, and operational requirements.

Essential Functions & Accountabilities:

• Input to and implement an annual calendar of events aligned with The Vision Centre goals and stakeholder needs.
• Plan, manage, and execute a diverse range of events – mainly customer Top to top meetings but also including workshops, tech demonstrations, showcases, executive visits, and partner engagements.
• Plan and deliver events for eye care professionals, including clinical workshops, product training, innovation showcases, and immersive demonstrations for key stakeholders such as distributors and KOLs.
• Manage site–to–site logistics, i.e., collaborate with individual site leaders and/or with respective PAs from Hamble (Manufacturing), Mountpark (Packaging), and Delta Park (Distribution) to organise seamless tours of operations facilities.
• Collaborate with internal teams, senior leaders, partners, and external stakeholders to curate high‑quality event content and experiences.
• Manage all logistics end‑to‑end: venue setup, AV requirements, catering, scheduling, staffing, and attendee flow.
• Input to budgeting, forecasting, vendor management, and procurement to ensure cost‑effective event delivery.
• Create and maintain event documentation, timelines, run sheets, and risk assessments.
• Ensure all events follow brand guidelines, guest protocols, and compliance standards.
• Coordinate event promotion and communications in partnership with marketing and communications teams.
• Monitor event performance, collect feedback and analyse outcomes to identify learnings and enhance future events.
• Lead on‑site execution with confident coordination, troubleshooting, and stakeholder engagement.
• Build and nurture relationships with partners, suppliers, and industry networks to enhance event quality.
• Identify opportunities to introduce new event formats, technology, and experiences to elevate the centre’s impact.

Experience / Education:

• Proven experience in planning and delivering events for up to 300 attendees such as conferences, workshops, product launches, exhibitions, corporate meetings, or VIP experiences.
• Track record of managing end‑to‑end event cycles, including concept development, logistics, execution, and post‑event evaluation.
• Experience coordinating multiple stakeholders, including internal teams, external partners, suppliers, and senior leaders.
• Vendor and venue management experience, including contract negotiation and performance oversight.
• Hands‑on experience with on‑site event coordination, including team coordination, troubleshooting, and real‑time decision‑making.
• Experience creating event documentation, such as timelines, run sheets, risk assessments, and operational plans.
• Background in event marketing support, including attendee communications, promotional materials, and registration management.
• Experience working in fast‑paced environments where priorities shift and multiple deadlines must be met simultaneously.
• Demonstrated ability to elevate attendee experience, focusing on quality, professionalism, and customer engagement.

Knowledge, Skills and Abilities:

• Excellent event management skills, with the ability to manage multiple complex events simultaneously.
• Clear and confident communication skills — both written and verbal— with the ability to engage clinical, commercial and senior stakeholder groups.
• Commercially aware with an understanding of budgets, contract negotiation, procurement processes, and vendor relationships.
• Strong problem‑solving and decision‑making skills, especially in fast‑paced, live‑event scenarios.
• Confident in managing sensitive or regulated information appropriately while maintaining high compliance and integrity.
• Ability to anticipate operational needs and proactively mitigate risks during event planning and delivery.
• Ability to lead events with composure, authority and customer‑centric mindset, creating a welcoming, professional environment for practitioners, partners, and senior executives.
• Ability to adapt quickly to evolving technologies.
• Excellent spoken and written English skills are vital. Other European languages will be beneficial, e.g., French or German.

What we offer: You’ll receive competitive compensation and a fantastic benefits package including a health cash plan, 25 days holiday, pension scheme, life assurance, access to our Wellness Platform to support you in mental health and wellbeing, a discounted contact lens scheme and much more! We are committed to our employees’ personal and professional development and offer extensive training to support your career growth and help every individual to reach their full potential. To help us achieve our goals, we’ll give you everything you need to help you achieve yours. We also provide access to LinkedIn Learning to help you develop in your career and grow with CooperVision. All suitably qualified applicants will receive equal consideration and opportunities from CooperVision.