Ethical Supply Chain & Anti-Slavery Compliance in London

Modern slavery is a heinous crime and Coombes Forestry Ltd (“COOMBES”) operates a zero-tolerance commitment to slavery and human trafficking. Under the Modern Slavery Act 2015 (the “Act”), COOMBES is dedicated to ensuring that human trafficking, slavery, forced or compulsory labour and/or servitude does not take place at any point in our business or in our supply chains.

Our Structure and Supply Chain

COOMBES has 95 employees and approximately 150 agency workers, who are predominantly based across south-central England. COOMBES and its operations are entirely based in the UK. Operating in the Rail, Forestry and Civil Engineering sectors, COOMBES bids to public, private and voluntary sector organisations for contracts for work through structured business development processes. We are also contracted directly by private landowners or businesses for forestry and vegetation works. Additionally, we hire out various heavy plant machinery, predominantly for use in the Rail and Forestry sectors.

To achieve its business objectives, COOMBES purchases or hires heavy plant machinery, vehicles, tools, mechanical equipment, PPE (personal protective equipment), IT hardware and peripherals and office equipment. In doing so, COOMBES works with nearly 200 suppliers, all of which are based in the UK. COOMBES considers therefore, that there is a relatively low risk of modern slavery and/or human trafficking occurring within its supply chain. COOMBES recognises that due diligence processes and reporting are essential management tools that improve risk identification.

Suppliers and Contractors

We undertake stringent due diligence processes to ensure we only use suppliers and contractors who share our commitment to ethical practices. By working to secure a transparent supply chain through operating due diligence, COOMBES seeks to prevent modern slavery from occurring in the course of our operations.

• COOMBES has clear Supplier Application processes in place for supplier approval, which includes due diligence checks to assess the suitability of suppliers to provide goods and services against required standards.
• We require suppliers to commit to meeting the modern slavery and anti-human trafficking provisions set out in our Code of Conduct as part of their submission to COOMBES’s Approved Supplier List.
• All suppliers are required to confirm, as part of the Supplier Application process, that there is no evidence of any modern-slavery or human trafficking within their organisation, or that of their own supply chain.
• Before commencing work with us, indirect labour, sourced through our supply chain, are required to undergo Modern Slavery awareness training at their induction. Additionally, they are required to attend COOMBES’s Supplier Liaison Days (held quarterly), at which we talk about the signs of Modern Slavery and how concerns can be raised.
• We undertake site inspections and conduct audits of our suppliers and their premises to check for any indications of modern slavery or human trafficking.
• We obtain Modern Slavery statements from suppliers, where available.
• Vet suppliers so far as is possible of their own compliance with the requirements of the legislation, including whether they have been convicted of an offence under the Modern Slavery Act 2015.
• Our supply chain is routinely analysed by our Quality & Compliance and Finance teams.
• Suppliers are removed from COOMBES’s Approved Suppliers List after 12 months of inactivity. Suppliers are required to complete the registration process again to re-join.
• We promptly and thoroughly investigate any claims or indication that a supplier or contractor to COOMBES is engaging in slave labour or human trafficking or is otherwise not complying with our Code of Conduct.

Employees

We conduct all business in an ethical manner and are committed to being a transparent organisation. We do not consider there to be a high risk of slavery or human trafficking within COOMBES’s workforce, as we undertake the following measures of due diligence:

• Robust, documented recruitment processes incorporating identity and ‘right to work’ document checks, proof of address, contracts of employment.