Accounts Payable Coordinator in London

Cooley is seeking an Accounts Payable Coordinator to join the Accounting & Finance team on an 18-month contract.

Position Summary: The Accounts Payable Coordinator is primarily responsible for processing invoices, reconciling vendor statements and dealing with accounting inquiries. The individual plays a key role in the smooth and efficient running of the London Finance team.

Position Responsibilities:

• Review and process Accounts Payable invoices for the London, Brussels and other offices as required.
• Ensure ad-hoc payments are instructed as requested.
• Liaise daily with Senior Accounts Payable Coordinator.
• Ensure supplier statements reconcile with Cooley account records and investigate discrepancies.
• Telephone liaison with suppliers regarding general queries with invoices and statements.
• Recognition of valid VAT invoices.
• Handle all Accounts Payable inquiries with suppliers and internal Cooley personnel.
• Monitor the Accounts Payable inbox thoroughly throughout the day and prioritise accordingly.
• Assist other members of the Finance Team when needed.
• Review Accounts Payable mailbox and archive email accordingly.
• Ensure all new vendor and IR35 procedures are carried out.
• Attend weekly meetings to assist with the smooth running of the London and Brussels accounts payable function.
• Regular review of active vendors.
• Clearing and reconciling both recs and ad-hoc payments.
• Running foreign office payment reports on a weekly basis and Brussels office payments/partner expenses.
• Requesting amendments to supplier invoices as and when they are needed, e.g., updating office address, querying foreign VAT.
• Peppol – checking invoices are uploaded to the site as well as on internal programs.
• All other duties as assigned or required.

Skills & Experience:

• Required:
• Available to work overtime, as required.
• After orientation at Cooley (UK) LLP, exhibit proficiency in Microsoft Word, Outlook, Excel, Adobe Acrobat, i-Manage and other Firm applications.
• Previous accounting experience.
• Knowledge of general accounting principles and/or bookkeeping.
• Preferred:
• Good understanding of VAT.
• Previous 3E experience.
• 2 – 4 years previous Accounts Payable experience.
• Working knowledge of Solicitors’ Accounts Rules.
• Previous law firm experience.

Competencies:

• Accuracy and initiative.
• Professional demeanor and telephone manners.
• Excellent communication skills.
• Ability to work independently and under pressure.
• Ability to interact and work well with others (co-workers and vendors).
• Excellent follow-through skills.
• Excellent command of math and English grammar.

Reporting to this position: No direct reports.

Cooley offers an excellent benefits package and competitive compensation including:

• Enhanced family leave
• Health and dental insurance
• Group income protection
• Life assurance
• Pension
• Fertility benefits
• Wellness programs
• Employee discounts including a fitness and nutrition allowance
• And more!

A comprehensive benefits brochure will be provided to all candidates during the interview process.

Equal Opportunity Statement: We strive to create an inclusive and rewarding environment that allows our people to thrive both professionally and personally. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Firm will be based on merit, qualifications and abilities. The Firm does not discriminate in employment opportunities or practices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation. This policy governs all aspects of employment, including but not limited to, recruitment, selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training.

Cooley (UK) LLP is dedicated to making our recruitment practices and candidate interviews inclusive and accessible for everyone. If you have a medical condition, disability or are neurodivergent and require reasonable accommodations, adjustments or support during your interview process, please contact LNHR@cooley.com. We assure you all requests will be treated with sensitivity and strict confidentiality, and they will not affect your potential employment with Cooley (UK) LLP.