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- Tasks: Assist in managing and organising both physical and digital archive files.
- Company: Join a reputable firm with a focus on efficient archive systems.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Why this job: Be part of a team that values organisation and compliance while learning essential skills.
- Qualifications: Attention to detail and a willingness to learn about archiving processes.
- Other info: Opportunity to work across different offices and engage in various archiving projects.
The predicted salary is between 25000 - 30000 £ per year.
Key Objectives
To support the Archivist in the efficient operation of the firm’s archive systems and processes working closely with staff across the firm.
To assist the Archivist with the upkeep of organised, well labelled and well maintained files and records (both physical and digital) enabling their safety, security and legal compliance e.g. with GDPR (General Data Protection Regulations) and internal policies and procedures.
Key Responsibilities
- Archiving and Deeds Management
- Assisting the Archivist with the day-to-day tasks of Archiving Documents including Wills, Deeds and Probates, as well as physical and non-physical files.
- Creating and amending Archive Records onto the Firm’s case management systems and external file management systems, in accordance with the Firm’s Archiving policies and procedures.
- Creating labels for Files and index cards, and filing these in alphabetical order.
- Filing Original documents in numeric order.
- Placing files into boxes with the same destruction date and preparing them to go to Storage.
- Supporting the Archivist with the process of removing and returning documents to Strongrooms.
- Assisting with day-to-day queries received.
- Supporting the Archivist in keeping the Strongroom in good order; clutter free, tidy and ensuring all documents and files are returned to their correct place.
- Assisting the Archivist with keeping basement storage in order.
- Supporting the Archivist with the file destruction process.
- Supporting the Archivist with other Archiving Projects at Coole Bevis Offices.
- Visiting other offices to cover Archiving duties.
Archives Assistant (Contract) in Horsham employer: Coole Bevis
Contact Detail:
Coole Bevis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archives Assistant (Contract) in Horsham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their archive systems. Show us that you’re not just another candidate; demonstrate your passion for archiving and how you can contribute to keeping things organised and compliant.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on how your skills align with the responsibilities of managing files and supporting the Archivist.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Archives Assistant (Contract) in Horsham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Archives Assistant role. Highlight any relevant experience you have with archiving, document management, or compliance with regulations like GDPR. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about archiving and how you can support our Archivist. Keep it concise but engaging – we love a bit of personality!
Showcase Attention to Detail: Since this role involves managing files and records, it's crucial to demonstrate your attention to detail. Mention any past experiences where you've had to be meticulous, whether in previous jobs or projects. We appreciate a keen eye for organisation!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Coole Bevis
✨Know Your Archive Basics
Before the interview, brush up on your knowledge of archiving systems and processes. Familiarise yourself with GDPR regulations and how they apply to document management. This will show that you understand the importance of compliance and can contribute effectively from day one.
✨Demonstrate Organisational Skills
Be prepared to discuss your organisational skills and how you've applied them in previous roles. Bring examples of how you've managed files or records, whether physical or digital. Highlighting your attention to detail will resonate well with the interviewers.
✨Ask Insightful Questions
Prepare a few thoughtful questions about the firm’s archiving policies and the specific challenges they face. This not only shows your interest in the role but also gives you a chance to demonstrate your proactive approach to problem-solving.
✨Show Team Spirit
Since the role involves working closely with the Archivist and other staff, be ready to talk about your teamwork experiences. Share examples of how you've collaborated with others to achieve common goals, as this will highlight your ability to fit into their team dynamic.