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- Tasks: Support the Archivist in managing and organising files, both physical and digital.
- Company: Join a dynamic firm focused on efficient archive systems and processes.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Why this job: Be part of a team that values organisation and compliance while learning essential skills.
- Qualifications: Attention to detail and a willingness to learn about archiving processes.
- Other info: Opportunity to work across various offices and engage in diverse archiving projects.
The predicted salary is between 25000 - 30000 £ per year.
Key Objectives
To support the Archivist in the efficient operation of the firm’s archive systems and processes working closely with staff across the firm.
To assist the Archivist with the upkeep of organised, well labelled and well maintained files and records (both physical and digital) enabling their safety, security and legal compliance e.g. with GDPR (General Data Protection Regulations) and internal policies and procedures.
Key Responsibilities
- Archiving and Deeds Management
- Assisting the Archivist with the day-to-day tasks of Archiving Documents including Wills, Deeds and Probates, as well as physical and non-physical files.
- Creating and amending Archive Records onto the Firm’s case management systems and external file management systems, in accordance with the Firm’s Archiving policies and procedures.
- Creating labels for Files and index cards, and filing these in alphabetical order.
- Filing Original documents in numeric order.
- Placing files into boxes with the same destruction date and preparing them to go to Storage.
- Supporting the Archivist with the process of removing and returning documents to Strongrooms.
- Assisting with day-to-day queries received.
- Storage on site & offsite
- Supporting the Archivist in keeping the Strongroom in good order; clutter free, tidy and ensuring all documents and files are returned to their correct place.
- Assisting the Archivist with keeping basement storage in order.
- File destruction
- Supporting the Archivist with the file destruction process.
- Ongoing
- Supporting the Archivist with other Archiving Projects at Coole Bevis Offices.
- Visiting other offices to cover Archiving duties.
Archives Administrator (Contract) in Horsham employer: Coole Bevis
Contact Detail:
Coole Bevis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archives Administrator (Contract) in Horsham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their archive systems. Show us that you’re not just another candidate; demonstrate your passion for archiving and how you can contribute to keeping things organised and compliant.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable answering questions about your experience with file management and GDPR compliance. The more you practice, the more confident you'll feel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team at Coole Bevis.
We think you need these skills to ace Archives Administrator (Contract) in Horsham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Archives Administrator role. Highlight any relevant experience you have with archiving, document management, or compliance with regulations like GDPR. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about archiving and how you can support our Archivist. Keep it concise but engaging – we love a good story that connects your experience to our needs.
Showcase Attention to Detail: In this role, attention to detail is key. When writing your application, make sure there are no typos or errors. We appreciate candidates who take the time to present their work neatly and accurately, just like we do with our archives!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Coole Bevis
✨Know Your Archives
Familiarise yourself with the basics of archiving systems and processes. Understand how physical and digital files are managed, and be ready to discuss your experience with document organisation, labelling, and compliance with regulations like GDPR.
✨Showcase Your Attention to Detail
In this role, precision is key. Prepare examples from your past work where your attention to detail made a difference, whether it was in filing, creating records, or managing documents. Highlighting these experiences will show you’re the right fit for maintaining organised archives.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving skills in real-world scenarios. Think about how you would handle day-to-day queries or manage clutter in the Strongroom. Practising these responses can help you feel more confident during the interview.
✨Demonstrate Team Spirit
This role involves working closely with the Archivist and other staff. Be prepared to discuss how you’ve collaborated in previous roles, and express your enthusiasm for supporting team projects. Showing that you’re a team player will resonate well with the interviewers.