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- Tasks: Support the Archivist in managing and organising files, both physical and digital.
- Company: Join a reputable firm with a focus on efficient archiving systems.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Why this job: Be part of a team that values organisation and compliance while learning essential skills.
- Qualifications: Attention to detail and a willingness to learn about archiving processes.
- Other info: Opportunity to work across different offices and engage in various archiving projects.
The predicted salary is between 25000 - 30000 £ per year.
To support the Archivist in the efficient operation of the firm’s archive systems and processes working closely with staff across the firm. To assist the Archivist with the upkeep of organised, well labelled and well maintained files and records (both physical and digital) enabling their safety, security and legal compliance e.g. with GDPR (General Data Protection Regulations) and internal policies and procedures.
Key Responsibilities
- Assisting the Archivist with the day-to-day tasks of archiving documents including wills, deeds and probates, as well as physical and non-physical files.
- Creating and amending archive records onto the firm’s case management systems and external file management systems, in accordance with the firm’s archiving policies and procedures.
- Creating labels for files and index cards, and filing these in alphabetical order.
- Filing original documents in numeric order.
- Placing files into boxes with the same destruction date and preparing them to go to storage.
- Supporting the Archivist with the process of removing and returning documents to strongrooms.
- Assisting with day-to-day queries received.
- Ensuring on-site storage is clutter-free, tidy and that all documents and files are returned to their correct place.
- Assisting the Archivist with keeping basement storage in order.
- Supporting the Archivist with the file destruction process.
- Supporting the Archivist with other archiving projects at Coole Bevis Offices.
- Visiting other offices to cover archiving duties.
Archiving Assistant employer: Coole Bevis
Contact Detail:
Coole Bevis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Archiving Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their archiving processes. Show them you’re not just another candidate; demonstrate your knowledge about their systems and how you can contribute to keeping things organised and compliant.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on how your skills align with the role of an Archiving Assistant and be ready to discuss your attention to detail and organisational skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Archiving Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Archiving Assistant role. Highlight any relevant experience you have with archiving, document management, or compliance with regulations like GDPR. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about archiving and how you can support our Archivist. Keep it concise but engaging – we love a good story that shows your enthusiasm for the role.
Showcase Attention to Detail: Since this role involves managing files and records, it's crucial to demonstrate your attention to detail. Whether it's through your application format or examples of past work, show us that you can keep things organised and compliant with policies.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Coole Bevis
✨Know Your Archiving Basics
Before the interview, brush up on your knowledge of archiving systems and processes. Familiarise yourself with GDPR regulations and how they apply to document management. This will show that you understand the importance of legal compliance in archiving.
✨Demonstrate Organisational Skills
Be prepared to discuss your organisational skills and how you've applied them in previous roles. Bring examples of how you've maintained files, created labels, or managed records. This will help the interviewer see that you can keep things tidy and efficient.
✨Ask Insightful Questions
Prepare a few questions about the firm’s archiving policies and procedures. Asking about their current challenges or projects shows your genuine interest in the role and helps you understand how you can contribute effectively.
✨Show Team Spirit
Since the role involves working closely with staff across the firm, highlight your teamwork experience. Share examples of how you've collaborated with others to achieve common goals, especially in an office or archive setting.