Senior Administrative Assistant - Converse in City of Westminster

At Converse we believe that those independent enough not to follow will move the world forward. We’re a place to explore potential, break barriers and push the edges. A company inspired by what came before us but even more excited about what’s coming next — and somewhere YOU get to write the next chapter of a 100+ year old story. We look for people who can grow, think, dream and create. Our culture thrives by embracing diversity and rewarding imagination, with each person bringing their authentic selves to a challenging and constantly evolving world to push things forward.

We're looking for an Administrative Assistant to Converse European sales, who thrives in fast-paced, results-driven environments. The ideal candidate will possess high learning agility, exceptional organizational skills, and meticulous attention to detail. Strong communication and time management skills are essential, as you'll need to prioritize multiple tasks, set expectations with various stakeholders, and proactively follow through on requests to completion. The ability to work independently and adapt your approach to best support leaders and businesses is crucial.

WHO YOU’LL WORK WITH

This role will provide support to the European Senior commercial Director and collaborate closely with their teams, working across Business Planning, finance, marketing and merchandising.

WHAT YOU BRING TO CONVERSE

• Ability to work and communicate effectively with diverse personalities, including senior-level executives
• Proactive and structured team player, thriving in fast-moving environments
• Responds positively to change, ambiguity, adversity, and pressure
• Strong organizational and prioritization skills, with discretion in handling confidential and sensitive information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) and virtual meeting tools (Zoom/MS Teams)

WHAT YOU’LL WORK ON

• Complex Calendar Management: Scheduling appointments, meetings, and conferences, managing conflicts, and coordinating with teammates and leaders
• Planning Meetings and Events: Securing event space, handling budgeting, catering, agenda planning, and working with external parties
• Team & Culture Building: Fostering team connections through staff meetings, team-building activities, offsites, and workspace design
• Expense Management: Preparing expense reports, tracking budgets, and processing invoices and purchase orders
• Travel Coordination: Booking flights, accommodations, and transportation, and managing itineraries and documentation
• Document Preparation & Organization: Producing, editing, and formatting documents and email correspondence
• Communications: Drafting, editing, and sending communications on the leader's behalf, under their direction
• Space Planning: Partnering with stakeholders to organize individual or departmental moves, workspace planning, and equipment relocations