At a Glance
- Tasks: Support founders and manage office operations for a fast-paced AI research company.
- Company: Join Conveo, an innovative AI research platform trusted by global brands.
- Benefits: Competitive salary, equity options, and a vibrant office culture.
- Other info: Dynamic environment with opportunities for personal and professional growth.
- Why this job: Be the first Executive Assistant in a hyper-growth startup and shape the future.
- Qualifications: 3-5 years supporting executives, excellent communication skills, and office management experience.
The predicted salary is between 50000 - 70000 £ per year.
What we are building at Conveo:
Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research. Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams. Our team has the combination of decades of market research knowledge, incredible engineering ability, and experience building companies.
As our first Executive Assistant & Office Manager, you’ll be a creative problem-solver and trusted partner to the leadership team. Your day-to-day focus will be partnering closely with our founders — Dieter (CEO) and Hendrik (CRO) — while supporting the broader leadership team as needed. You’ll help optimize how the company spends its time and attention — bringing clarity, calm, and momentum to a fast-moving environment.
This is a role for someone who enjoys owning the details and improving the system: creating high-quality outputs, anticipating what’s needed next, and making sure the team can stay focused on building, selling, and shipping.
Your primary day-to-day support is for the founders — Dieter (CEO) and Hendrik (CRO). Run the office so no one notices the office. The best office management is invisible. Coffee is good, the wifi works, the new hire has a laptop on day one, and Friday lunch shows up without anyone asking.
- Own the Antwerp office end-to-end: vendors, suppliers, snacks, equipment, etc.
- Set up and equip the office, including any future moves or expansions.
Be the first point of contact for visitors, candidates on-site, customers stopping by, and the team itself when something needs sorting. Make travel, offsites, and visits actually work. We run quarterly team offsites and travel constantly between London, Antwerp, and New York.
- Plan and book founder and leadership travel: flights, hotels, ground transport, dinners, visa logistics.
- Own quarterly team offsites end-to-end: venue, agenda support, travel, food, activities, budget.
As we scale across offices, the small moments matter: how we onboard, how we celebrate wins, how we stay aligned, and how we make in-office time feel worth it.
- Own team-building and culture moments in the Antwerp office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches.
- Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups).
Requirements:
- 3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm.
- Demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce.
- Office management experience: vendor relationships, lease and supplier management, onboarding logistics, event planning.
- Excellent written communication in English. You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder.
- Comfortable picking up new tools in a day.
- Based in or willing to relocate to Antwerp. This role is in-office.
- Service-minded but never servile: you treat this as a craft, not as a stepping stone, and you have the confidence to push back on the founders when you should.
The Antwerp office is somewhere the team is excited to come to. We care about building real relationships, not just great products. Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow.
Competitive compensation with meaningful equity upside.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant Office Manager (Permanent) in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Conveo.ai.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Conveo.ai.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant Office Manager (Permanent) in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Conveo.ai.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Conveo.ai. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Conveo.ai
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Conveo.ai, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Conveo.ai, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Conveo.ai could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Conveo.ai as they’re likely seeking a candidate who can enhance their workplace culture.
