At a Glance
- Tasks: Support founders and manage office operations for a fast-paced AI research company.
- Company: Join Conveo, an innovative AI research platform trusted by global brands.
- Benefits: Competitive salary, equity options, and a vibrant office culture.
- Other info: Dynamic environment with opportunities for personal and professional growth.
- Why this job: Be the first EA hire at a hyper-growth startup and shape future roles.
- Qualifications: 3-5 years supporting executives, excellent communication, and office management skills.
The predicted salary is between 50000 - 60000 £ per year.
What we are building at Conveo:
Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research. Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams.
Our team has the combination of decades of market research knowledge, incredible engineering ability, and experience building companies. To keep our quality bar incredibly high, we want to execute with the smallest possible team.
As our first Executive Assistant & Office Manager, you’ll be a creative problem-solver and trusted partner to the leadership team. Your day-to-day focus will be partnering closely with our founders — Dieter (CEO) and Hendrik (CRO) — while supporting the broader leadership team as needed.
You’ll help optimize how the company spends its time and attention — bringing clarity, calm, and momentum to a fast-moving environment. This is a role for someone who enjoys owning the details and improving the system: creating high-quality outputs, anticipating what’s needed next, and making sure the team can stay focused on building, selling, and shipping.
Your primary day-to-day support is for the founders — Dieter (CEO) and Hendrik (CRO). Run the office so no one notices the office. The best office management is invisible. Coffee is good, the wifi works, the new hire has a laptop on day one, and Friday lunch shows up without anyone asking.
Own the Antwerp office end-to-end: vendors, suppliers, snacks, equipment, etc. Set up and equip the office, including any future moves or expansions. Be the first point of contact for visitors, candidates on-site, customers stopping by, and the team itself when something needs sorting.
Make travel, offsites, and visits actually work. We run quarterly team offsites and travel constantly between London, Antwerp, and New York. Plan and book founder and leadership travel: flights, hotels, ground transport, dinners, visa logistics. Own quarterly team offsites end-to-end: venue, agenda support, travel, food, activities, budget.
As we scale across offices, the small moments matter: how we onboard, how we celebrate wins, how we stay aligned, and how we make in-office time feel worth it. Own team-building and culture moments in the Antwerp office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches.
Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups).
- 3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm.
- Demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce.
- Office management experience: vendor relationships, lease and supplier management, onboarding logistics, event planning.
- Excellent written communication in English. You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder.
- Comfortable picking up new tools in a day. Based in or willing to relocate to Antwerp. This role is in-office.
- Service-minded but never servile: you treat this as a craft, not as a stepping stone, and you have the confidence to push back on the founders when you should.
The Antwerp office is somewhere the team is excited to come to. We care about building real relationships, not just great products.
Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow. Hybrid working model with offices in London, Antwerp, and New York. Competitive compensation with meaningful equity upside.
