At a Glance
- Tasks: Support founders and manage office operations for a fast-paced AI research company.
- Company: Join Conveo, an innovative AI platform trusted by global brands.
- Benefits: Competitive salary, equity options, and a hybrid working model.
- Other info: Dynamic team culture with opportunities for personal and professional growth.
- Why this job: Be the first EA at a hyper-growth startup and shape the future.
- Qualifications: 3-5 years supporting executives, excellent communication skills, and office management experience.
The predicted salary is between 40000 - 50000 £ per year.
What we are building at Conveo is the AI research platform enabling fast, affordable, and high-quality consumer / B2B research. Global brands like Unilever, Google, and Orange use our AI video interviewer to generate insights across marketing and product teams.
As our first Executive Assistant & Office Manager, you’ll be a creative problem-solver and trusted partner to the leadership team. Your day-to-day focus will be partnering closely with our founders — Dieter (CEO) and Hendrik (CRO) — while supporting the broader leadership team as needed. You’ll help optimize how the company spends its time and attention — bringing clarity, calm, and momentum to a fast-moving environment.
This is a role for someone who enjoys owning the details and improving the system: creating high-quality outputs, anticipating what’s needed next, and making sure the team can stay focused on building, selling, and shipping.
- Your primary day-to-day support is for the founders — Dieter (CEO) and Hendrik (CRO).
- Run the office so no one notices the office: Coffee is good, the wifi works, the new hire has a laptop on day one, and Friday lunch shows up without anyone asking.
- Own the Antwerp office end-to-end: vendors, suppliers, snacks, equipment, etc.
- Set up and equip the office, including any future moves or expansions.
- Be the first point of contact for visitors, candidates on-site, customers stopping by, and the team itself when something needs sorting.
- Make travel, offsites, and visits actually work: Plan and book founder and leadership travel: flights, hotels, ground transport, dinners, visa logistics.
- Own quarterly team offsites end-to-end: venue, agenda support, travel, food, activities, budget.
- Own team-building and culture moments in the Antwerp office: monthly team events, Friday rituals, celebrations, welcome lunches, and “make it feel like Conveo” touches.
- Partner with leadership to run high-quality all-hands, town halls, and internal events (venue/logistics, run-of-show, comms, and follow-ups).
Requirements:
- 3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm.
- Demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce.
- Office management experience: vendor relationships, lease and supplier management, onboarding logistics, event planning.
- Excellent written communication in English. You can draft a founder-quality email, Slack message, or briefing doc and the recipient won't know it wasn't written by the founder.
- Comfortable picking up new tools in a day.
- Based in or willing to relocate to Antwerp. This role is in-office.
- Service-minded but never servile: you treat this as a craft, not as a stepping stone, and you have the confidence to push back on the founders when you should.
- The Antwerp office is somewhere the team is excited to come to. We care about building real relationships, not just great products.
- Be the first EA hire at a hyper-growth, YC-backed AI company — define the playbook the next ones will follow.
- Hybrid working model with offices in London, Antwerp, and New York.
- Competitive compensation with meaningful equity upside.
