At a Glance
- Tasks: Coordinate courier shipments and ensure smooth documentation for high-end art logistics.
- Company: Convelio is a tech-driven freight forwarding company revolutionising art shipping and storage.
- Benefits: Enjoy flexibility, a dynamic team environment, and opportunities for personal growth.
- Other info: Be part of a diverse and inclusive culture that values your ideas and contributions.
- Why this job: Join an innovative team transforming the art logistics industry with your problem-solving skills.
- Qualifications: 1-2 years in logistics, fluent in English, detail-oriented, and adaptable to new technologies.
The predicted salary is between 30000 - 42000 £ per year.
🎨 Who Are We?
Convelio is a licensed freight forwarding startup at the forefront of the intersection between Tech, Logistics, and the Art World. We specialize in the global shipping of high-end goods, including paintings, sculptures, and other valuable or bulky merchandise.
By leveraging our proprietary algorithm, we offer real-time shipping quotes and provide an end-to-end logistics service tailored to the unique needs of the art market. Our mission is to combine technology and tradition, making the shipping of bulky and valuable items as seamless and accessible as possible.
Our diverse customer base includes art galleries, antique dealers, auction houses, online platforms, and interior designers. With over 150 colleagues spread across Paris, London, and New York, Convelio embraces a startup and international culture. We take pride in solving complex logistics challenges for our clients, enabling both sellers and buyers in the art market. Backed by cutting-edge technology and prominent VC support, we have the global network and resources (including €30 million Series B funding in March 2022) to seize exciting market opportunities.
Visit our Career Page to learn more about joining our team! 💙
🎩 Your Role:
As a Senior Freight Coordinator at Convelio, you’ll be responsible for managing the logistics of our most complex shipments, working with a variety of freight methods. You’ll be able to use your experience in the industry and attention to detail to book and coordinate our shipments from the moment the crate is completed in our warehouse through to the final delivery to the client.
You will be part of our Freight team of 6-8 Freight coordinators based near the airport at Heathrow, reporting to the Freight Team Manager. We are looking for team-members who are strong in problem-solving and processes to help build out our innovative shipping offer in the art world!
✏️ What you'll do:
- Coordinate export (90%) and import (10%) shipments from the UK, in good time and within budget, and working across different freight methods (airfreight, roadfreight, and courier)
- Prepare all documentation required for the shipments to go smoothly through customs (including AWBs, T1s, POAs, CBP, Security Declarations, Art Declarations, Lacey Acts)
- Manage the export customs declarations for your shipments (from free circulation, bond and temporary admission) in eCustoms via CDS, taking care to use the correct tariff codes and CPCs
- Provide customer service support to the individuals importing your shipments overseas, offering advice to them on how to complete required customs documents
- Manage any overseas agents we work with to complete the shipment, such as white glove partners
- Monitor our orders with reports on our internal systems, providing updates to the system
- Troubleshoot and remove roadblocks, solve complex freight situations
- Suggest and implement process improvements within the Freight & Customs team
- Work closely and collaboratively with our Customer Care and Warehouse teams
🧑🎨 Your profile:
- You have 5+ years of experience handling courier (DHL/Fedex or similar) shipments and air cargo shipments (booking with the airline)
- You are fluent in English and have excellent written and verbal communication skills
- You are comfortable working in a shifting environment and know how to prioritise your tasks autonomously. You are able to work very efficiently.
- You have great attention to detail and can complete documentation accurately
- Experience in art shipping and/or within the startup ecosystem is a plus
- You are an excellent learner with a desire to adapt to new concepts and technologies
🌍 What we offer:
- Flexibility and embracing technology: We work in a dynamic and evolving environment, where new processes are constantly developed. Convelio remains an agile start-up despite our growth, and quickly adapts to the market and clients’ needs
- An opportunity to be part of a constantly developing and innovative company that is transforming the art logistics industry
- A dynamic and kind team spirit, where you will have all space and support to fulfil your potential and where your ideas are highly valued
⚙️The hiring process:
- Discovery Interview with Talent Acquisition Specialist
- On-site interview with Zoe, Freight Manager & visit of the warehouse
- Final call with Clément, one of our co-founders
- Reference check
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Freight Coordinator employer: Convelio
Convelio is an exceptional employer, offering a dynamic and supportive team environment in West Drayton that fosters innovation in art logistics. Employees benefit from a flexible, tech-driven workplace that encourages professional growth and development, making it an ideal place for those passionate about high-value art shipments to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land Freight Coordinator
✨Tip Number 1
Familiarise yourself with the logistics and freight forwarding industry, especially focusing on art shipping. Understanding the nuances of customs documentation and tariffs for artworks will give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the art logistics sector. Attend industry events or join online forums to connect with others who work in freight forwarding or art shipping. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Demonstrate your problem-solving skills by preparing examples of past experiences where you successfully resolved logistical challenges. Be ready to discuss these scenarios during your interviews to showcase your ability to handle the dynamic environment at Convelio.
✨Tip Number 4
Research Convelio's mission and values thoroughly. Tailor your conversations to reflect how your personal goals align with their aim of transforming the art logistics industry through technology and innovation.
We think you need these skills to ace Freight Coordinator
Some tips for your application 🫡
Understand the Role:Before applying, make sure you fully understand the responsibilities of a Freight Coordinator at Convelio. Highlight your relevant experience in freight forwarding or logistics in your application.
Tailor Your CV:Customise your CV to reflect the skills and experiences that align with the job description. Emphasise your attention to detail, problem-solving abilities, and any experience you have in art shipping or logistics.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for the art world and logistics. Mention specific examples of how you've successfully managed shipments or resolved issues in previous roles.
Showcase Communication Skills:Since excellent written and verbal communication is crucial for this role, ensure your application is free from errors and clearly conveys your thoughts. Consider including examples of how you've effectively communicated with clients or team members in the past.
How to prepare for a job interview at Convelio
✨Understand the Art Logistics Industry
Familiarise yourself with the specifics of art shipping and logistics. Knowing the challenges faced in this niche can help you demonstrate your understanding of the role and how you can contribute to Convelio's mission.
✨Showcase Your Problem-Solving Skills
Prepare examples from your past experiences where you've successfully resolved issues, especially in a logistics or freight forwarding context. This will highlight your ability to troubleshoot and adapt in a fast-paced environment.
✨Emphasise Attention to Detail
Since the role requires accurate documentation and customs management, be ready to discuss how you ensure precision in your work. Mention any tools or methods you use to maintain high standards in documentation.
✨Demonstrate Team Collaboration
Convelio values teamwork, so be prepared to share instances where you've worked effectively with others. Highlight your communication skills and how you can contribute to a positive team spirit within the Freight team.
