At a Glance
- Tasks: Manage complex shipments and coordinate logistics for high-end art pieces.
- Company: Join Convelio, a tech-driven startup revolutionising art logistics.
- Benefits: Flexible work environment, dynamic team culture, and opportunities for growth.
- Other info: Collaborative team atmosphere where your ideas are valued.
- Why this job: Be part of an innovative company transforming the art shipping industry.
- Qualifications: 5+ years in freight coordination with strong problem-solving skills.
The predicted salary is between 35000 - 45000 £ per year.
Who Are We? Convelio is a licensed freight forwarding startup at the forefront of the intersection between Tech, Logistics, and the Art World. We specialize in the global shipping of high‑end goods, including paintings, sculptures, and other valuable or bulky merchandise. By leveraging our proprietary algorithm, we offer real‑time shipping quotes and provide an end‑to‑end logistics service tailored to the unique needs of the art market. Our mission is to combine technology and tradition, making the shipping of bulky and valuable items as seamless and accessible as possible. Our diverse customer base includes art galleries, antique dealers, auction houses, online platforms, and interior designers. With over 150 colleagues spread across Paris, London, and New York, Convelio embraces a startup and international culture. We take pride in solving complex logistics challenges for our clients, enabling both sellers and buyers in the art market.
Your Role: As a Senior Freight Coordinator at Convelio, you’ll be responsible for managing the logistics of our most complex shipments, working with a variety of freight methods. You’ll be able to use your experience in the industry and attention to detail to book and coordinate our shipments from the moment the crate is completed in our warehouse through to the final delivery to the client. You will be part of our Freight team of 6‑8 Freight coordinators based near the airport at Heathrow, reporting to the Freight Team Manager. We are looking for team‑members who are strong in problem‑solving and processes to help build out our innovative shipping offer in the art world.
What you’ll do:
- Coordinate export (90%) and import (10%) shipments from the UK, in good time and within budget, and working across different freight methods (airfreight, roadfreight, and courier)
- Prepare all documentation required for the shipments to go smoothly through customs (including AWBs, T1s, POAs, CBP, Security Declarations, Art Declarations, Lacey Acts)
- Manage the export customs declarations for your shipments (from free circulation, bond and temporary admission) in eCustoms via CDS, taking care to use the correct tariff codes and CPCs
- Provide customer service support to the individuals importing your shipments overseas, offering advice to them on how to complete required customs documents
- Manage any overseas agents we work with to complete the shipment, such as white glove partners
- Monitor our orders with reports on our internal systems, providing updates to the system
- Troubleshoot and remove roadblocks, solve complex freight situations
- Suggest and implement process improvements within the Freight & Customs team
- Work closely and collaboratively with our Customer Care and Warehouse teams
Your profile:
- You have 5+ years of experience handling courier (DHL/Fedex or similar) shipments and air cargo shipments (booking with the airline)
- You are fluent in English and have excellent written and verbal communication skills
- You are comfortable working in a shifting environment and know how to prioritise your tasks autonomously. You are able to work very efficiently.
- You have great attention to detail and can complete documentation accurately
- Experience in art shipping and/or within the startup ecosystem is a plus
- You are an excellent learner with a desire to adapt to new concepts and technologies
What we offer:
- Flexibility and embracing technology: We work in a dynamic and evolving environment, where new processes are constantly developed. Convelio remains an agile start‑up despite our growth, and quickly adapts to the market and clients’ needs
- An opportunity to be part of a constantly developing and innovative company that is transforming the art logistics industry
- A dynamic and kind team spirit, where you will have all space and support to fulfil your potential and where your ideas are highly valued
The hiring process:
- Discovery Interview with Talent Acquisition Specialist
- On‑site interview with Zoe, Freight Manager & visit of the warehouse
- Final call with Clément, one of our co‑founders
- Reference check
Senior Freight Coordinator in West Drayton employer: Convelio Ltd.
Convelio is an exceptional employer that thrives at the intersection of technology, logistics, and the art world, offering a dynamic and innovative work environment. With a strong emphasis on employee growth and collaboration, our team enjoys the flexibility to adapt to new challenges while being supported by a kind and inclusive culture. Located near Heathrow, we provide unique opportunities to engage with high-end goods and contribute to transforming the art logistics industry.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Freight Coordinator in West Drayton
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Convelio Ltd. and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Convelio Ltd.!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Convelio Ltd. keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Senior Freight Coordinator in West Drayton
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Convelio Ltd.:This is your chance to really connect with the team at Convelio Ltd.. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Convelio Ltd.
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Convelio Ltd..
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Convelio Ltd. that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Convelio Ltd.. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
