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- Tasks: Support senior management with admin tasks and coordinate various operational processes.
- Company: Join a well-established construction specialist making waves in the industry.
- Benefits: Enjoy private health care and a collaborative work environment with real responsibility.
- Why this job: Perfect for those who thrive in dynamic settings and want to make an impact.
- Qualifications: Experience in admin roles, ideally in construction, with strong organisational skills required.
- Other info: Diversity is valued; all backgrounds are encouraged to apply.
The predicted salary is between 36000 - 60000 £ per year.
Location: Falkirk
Are you a proactive and highly organised administrator ready to take the next step in your career? We’re working with a well-established construction specialist who are looking for an experienced Senior Administrator to join their regional team and play a pivotal role in ensuring the smooth running of their operations.
Key Responsibilities:- Provide high-level administrative support to senior management and departments including Contracts, Estimating, Commercial, SHEQ, Marketing, HR and Training
- Coordinate purchase orders for plant and materials and manage delivery note matching and invoice release
- Investigate and resolve invoice queries with a solution-focused approach
- Oversee the archiving of both paper and electronic contract documents
- Maintain and manage the regional approved subcontractor database, ensuring all vetting and compliance requirements are up to date
- Produce various reports, site files, COSHH assessments, and security clearances as needed
- Support recruitment, onboarding, and performance management for both staff and operatives
- Liaise with Payroll and Accounts to provide accurate regional information
- Manage vehicle hire processes and reporting for the accounts team
- Offer holiday and sickness cover for other administrative team members
- Contribute to health & safety, sustainability and social value goals by adhering to company procedures and promoting a safe workplace
- Significant experience in a similar administrative role, ideally within the construction industry
- Proven ability to support and help manage an administrative team
- Strong organisational skills
- Confident with Microsoft Office, including Outlook, Word and Excel.
- A collaborative and supportive work environment
- Opportunity to work in a varied role with real responsibility and scope for development
- Private Health Care
If you thrive in a dynamic setting and enjoy working across multiple teams, we’d love to hear from you.
Senior Administrator employer: CONTRACT SCOTLAND LIMITED
Contact Detail:
CONTRACT SCOTLAND LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Familiarise yourself with the construction industry, especially the specific processes and terminology used. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions.
✨Tip Number 2
Network with professionals in the construction sector, particularly those in administrative roles. Attend industry events or join relevant online forums to connect with potential colleagues and gain insights into the company culture.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel, as this role requires strong proficiency. Consider taking a short course or using online resources to enhance your abilities, which will make you stand out.
✨Tip Number 4
Prepare to discuss your experience in managing administrative teams and how you've contributed to health and safety initiatives in previous roles. Be ready with specific examples that showcase your leadership and problem-solving skills.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within the construction industry. Emphasise your organisational skills and any specific software proficiency, especially with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've supported senior management or improved administrative processes in previous roles.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job description, such as invoice management, report production, and compliance oversight. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at CONTRACT SCOTLAND LIMITED
✨Showcase Your Organisational Skills
As a Senior Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in a construction or similar environment.
✨Familiarise Yourself with Relevant Software
Make sure you're confident with Microsoft Office, particularly Outlook, Word, and Excel. Consider brushing up on any specific tools mentioned in the job description that may be used for reporting or document management.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss instances where you've resolved invoice queries or other administrative challenges. Highlight your solution-focused approach and how it benefited your previous team or organisation.
✨Understand the Company Culture
Research the company’s values and their approach to health & safety, sustainability, and social value. Be prepared to discuss how you can contribute to these goals and fit into their collaborative work environment.
