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For Companies At a Glance
- Tasks: Administer and optimise Workday, configure modules, and support M&A onboarding.
- Company: Join a rapidly expanding organisation transforming its HR systems with multiple acquisitions this year.
- Benefits: Enjoy a hybrid work model with 4 days onsite and 1 day WFH, plus competitive salary.
- Why this job: Be a key player in digital transformation and make a real impact on the company's growth.
- Qualifications: Experience as a Workday Consultant or Sys Admin with strong stakeholder engagement skills required.
- Other info: Opportunity to work in a fast-paced environment with a focus on continuous improvement.
Workday Systems Administrator – London
Learn more about the general tasks related to this opportunity below, as well as required skills.
£70,000 – £80,000 PA
A well-established organisation undergoing a significant HR systems transformation is seeking an experienced HR Systems Manager with demonstrable expertise in Workday and UKG. This is a pivotal role within the wider digital transformation strategy and offers an exciting opportunity to lead the ongoing development, optimisation and support of the organisation\’s HR technology landscape.
The successful candidate will act as the primary point of contact for all Workday and UKG activities, ensuring seamless integration and operational efficiency across HR and workforce management platforms.
Key Responsibilities
* Serve as the internal subject matter expert for Workday and its integrations
* Configure and maintain Workday modules (HCM, Payroll, Recruiting, Financials)
* Manage business processes, security roles, integrations and reporting
* Monitor system performance and ensure data integrity
* Act as the internal subject matter expert for UKG Time and Attendance
* Liaise with the UKG managed service provider to ensure accurate and timely support
* Oversee configuration and validation of time rules, pay rules, shift differentials and holiday calendars
* Support complex scheduling scenarios (rotating shifts, flex time, on-call arrangements)
* Conduct regular audits and reconciliations between UKG and Workday
* Troubleshoot timecard issues, accrual discrepancies and integration errors
* Train HR, managers and employees on system functionality and self-service tools
* Develop and maintain user guides and training materials
* Gather business requirements and implement system changes
* Participate in release testing and deployment for both Workday and UKG
* Coordinate enhancements and configuration updates with the UKG managed service provider
* Manage user roles and access controls across systems
* Ensure compliance with GDPR, Working Time Directive and internal audit requirements
* Support and monitor integrations between Workday, UKG and other enterprise systems
* Develop and maintain reports and dashboards for workforce analytics
Requirements:
* Proven experience managing or administering Workday systems
* Ideally hands-on experience with UKG Time and Attendance
* Strong understanding of timekeeping rules, scheduling logic and compliance requirements.
* Excellent analytical, problem-solving and communication skills
* Experience working with third-party providers, managed services and vendor coordination.
* Strong understanding of HR operations and processes
4 days per week onsite – dropping to 3 once passed probation
Workday Systems Administrator employer: Context Recruitment
Contact Detail:
Context Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workday Systems Administrator
✨Tip Number 1
Familiarise yourself with the latest Workday updates and features. Being knowledgeable about recent changes can give you an edge during discussions with our team, showcasing your commitment to staying current in the field.
✨Tip Number 2
Network with professionals in the Workday community. Engaging with others who have experience in Workday can provide insights into best practices and may even lead to referrals or recommendations for your application.
✨Tip Number 3
Prepare to discuss specific examples of how you've optimised Workday systems in previous roles. Highlighting your hands-on experience with configurations and integrations will demonstrate your practical knowledge and problem-solving skills.
✨Tip Number 4
Research our company’s recent acquisitions and understand how they might impact the Workday system. Showing that you’re aware of our business strategy and how it relates to the role will impress us and indicate your proactive approach.
We think you need these skills to ace Workday Systems Administrator
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Workday Systems Administrator position. Tailor your application to highlight relevant experience and skills that align with the job description.
Highlight Relevant Experience: In your CV and cover letter, emphasise your proven experience as a Workday Consultant or Systems Administrator. Include specific examples of how you've configured Workday modules, managed integrations, or supported M&A activities in previous roles.
Showcase Stakeholder Engagement Skills: Since the role requires excellent communication and problem-solving skills, provide examples of how you've successfully collaborated with HR and IT stakeholders in past projects. This will demonstrate your ability to engage effectively with various teams.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role and the company. Mention why you're excited about contributing to their digital transformation and M&A strategy.
How to prepare for a job interview at Context Recruitment
✨Showcase Your Workday Expertise
Make sure to highlight your experience with Workday configuration during the interview. Be prepared to discuss specific modules you've worked on, how you've optimised workflows, and any challenges you've overcome in previous roles.
✨Understand the Company's M&A Strategy
Research the organisation's recent acquisitions and their impact on HR systems. Demonstrating knowledge of how you can support the onboarding of new businesses into Workday will show that you're aligned with their strategic goals.
✨Prepare for Stakeholder Engagement Questions
Expect questions about your experience collaborating with HR and IT stakeholders. Prepare examples of how you've gathered requirements and translated them into functional specifications, as this is crucial for the role.
✨Emphasise Data Integrity and Compliance
Be ready to discuss your approach to ensuring data accuracy and compliance with governance standards. Highlight any relevant experiences where you've maintained data integrity across systems, especially in fast-paced environments.
