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- Tasks: Manage facilities, schedule maintenance, and ensure safety standards are met.
- Company: Join Content Guru, a leading cloud communications provider transforming customer engagement globally.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and development.
- Why this job: Be part of a passionate team driving innovation in communication technology.
- Qualifications: Experience in facilities administration and strong organisational skills required.
- Other info: This role is office-based in Bracknell, requiring reliable commuting five days a week.
The predicted salary is between 28800 - 43200 £ per year.
Content Guru is a leading provider of cloud communications solutions. We help businesses across the globe to enhance their customer engagement and experience. From our omni-channel cloud contact center solution to our bespoke integration systems, we use cutting-edge technology to transform communications and make mass personalization a reality.
Due to our continued global expansion, we are looking for an experienced Facilities Executive to join our team in Bracknell, Berkshire. The Facilities Executive ensures the Company’s physical properties are maintained, whilst managing costs to a minimum.
This role is fully office-based and will be based in our head office in Bracknell, Berkshire. To be considered for this role you must be able to reliably commute to the office 5 days a week. Please note due to the nature of the position a level of flexibility due to out of hours requirements.
Key responsibilities of the role:
- Schedule building maintenance tasks and facilities related appointments.
- Establish, review and improve facilities policies, processes and procedures for Radius Court.
- Liaise with companies, service providers and other facilities related contractors, including but not limited to building maintenance, cleaning, heating, electrical and water treatment.
- Ensure work is carried out to high standards and in accordance with agreed SLAs, following up on any deficiencies.
- Ensure legal, efficient and cost-effective waste management and recycling.
- Ensure proper authorisation is obtained for all activities including from local authorities e.g. building control.
- Arrange service contracts and building maintenance contracts.
- Source quotes for services and equipment.
- Raise appropriate Purchasing Orders and verify invoicing is correct.
- Ensure first aid, fire and other emergency provisions are adequate, including regular checks on equipment e.g. emergency lighting, electrical equipment and wiring, fire extinguishers, fire evacuations, booking courses for first aiders and fire wardens.
- Monitor and review environment, health and safety activities.
- Provide reports and analysis as required.
- Administrate facilities paperwork, related logs and record keeping.
- Assist with other administrative tasks as required.
About you:
- Experience of working in a Facilities Administration role.
- Experience of working with facilities related contractors.
- Good level of written and verbal English.
- Good interpersonal skills.
- Good organisation skills.
- Good prioritisation and time-management skills.
Content Guru is the largest privately owned provider of Contact Centre as a Service (CCaaS) in Europe. We have grown to have offices in the UK, US, Netherlands, Germany and Japan, and our award-winning proprietary cloud services now power some of the largest organisations across the globe. Our mission is to enhance the way the world communicates. With our omni-channel cloud contact centre solution, we enable businesses, customers and colleagues to interact across social media, video, SMS, email, web, web chat, and emerging technologies, such as WebRTC. We connect to hundreds of external systems, including AI, information and logistics systems, to bring information and communications together and deliver the customer experience of tomorrow. Content Guru knows that inclusivity drives innovation. We are an equal opportunity employer with an inclusive workforce of every race, gender, religion, orientation, or disability. We’re devoted to people, and nurture talent and development.
Admin Executive - Facilities employer: Content Guru Limited
Contact Detail:
Content Guru Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Executive - Facilities
✨Tip Number 1
Familiarise yourself with the specific facilities management practices and regulations relevant to the UK. Understanding local laws and compliance requirements will show your commitment to maintaining high standards in the role.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who have experience working with contractors. This can provide you with valuable insights and potentially lead to referrals that could strengthen your application.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule for building maintenance tasks or a sample report on facilities management. This practical demonstration of your abilities can set you apart during interviews.
✨Tip Number 4
Research Content Guru’s company culture and values. Tailoring your conversation to reflect how your personal values align with theirs can make a strong impression and show that you’re a good fit for their team.
We think you need these skills to ace Admin Executive - Facilities
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities administration. Emphasise your skills in managing contractors, scheduling maintenance, and ensuring compliance with health and safety regulations.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past work that demonstrate your ability to manage facilities effectively and your commitment to maintaining high standards.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as organisation, time management, and interpersonal skills. Use bullet points to make these stand out and provide brief examples of how you've applied them in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Executive role.
How to prepare for a job interview at Content Guru Limited
✨Know Your Facilities Management Basics
Brush up on your knowledge of facilities management principles. Be prepared to discuss your experience with building maintenance, contractor management, and health and safety regulations, as these are crucial for the role.
✨Demonstrate Your Organisational Skills
Showcase your ability to manage multiple tasks efficiently. Prepare examples of how you've prioritised and organised your workload in previous roles, especially when dealing with contractors or service providers.
✨Prepare Questions About Company Policies
Research Content Guru's approach to facilities management and be ready to ask insightful questions about their policies and procedures. This shows your genuine interest in the company and the role.
✨Highlight Your Communication Skills
Since the role requires liaising with various contractors and service providers, emphasise your verbal and written communication skills. Share examples of how you've effectively communicated in past positions to resolve issues or improve processes.
