At a Glance
- Tasks: Join us as an Office Administrator, handling contracts and supporting managers daily.
- Company: Be part of a friendly team in Cirencester, dedicated to excellent service.
- Benefits: Enjoy a competitive salary, company pension, and free on-site parking.
- Other info: Full-time role with potential for remote work after probation.
- Why this job: Gain diverse experience in a supportive environment while making a real impact.
- Qualifications: Strong communication, IT skills, and attention to detail are essential.
The predicted salary is between 21600 - 37800 € per year.
We are seeking a meticulous Contract Administrator to join our clients team based in Cirencester. A pivotal role within the company for someone who wants to experience a variety of administrative duties within a friendly and supportive company. The individual plays a vital support role to a number of managers within the office, helping them to administer their contracts as well as being the first point of contact for the company.
Roles and responsibilities will include (but are not limited to):
- Recording all in-coming jobs/contracts on the Works Order spreadsheet
- Creating job folders for all new jobs (paper and online)
- Loading all jobs onto Construction Manager
- Managing labour diaries with Contracts Managers, allocating works to operatives
- Updating the Labour Tracker spreadsheet
- Booking works with residents and clients
- Creating, updating and sharing work programmes with clients
- Issuing work packages to site operatives
- Preparing site folders
- Arranging sign offs
- Collating and printing letters to tenants
- Raising Asbestos Transfer Notes and updating Asbestos log
- Answering and directing incoming calls
- Assisting Accounts department with inputting data and price checking
- Filing of copy invoices
- Assisting the Office Manager in tasks as requested, including vehicle check sheets and sub-contractor insurances
- Generally office duties as required
Skills:
- Excellent written and verbal communication skills
- Focused on doing an excellent job with great customer service
- Ability to operate to tight deadlines
- Good IT skills
- Experience of using MS Office
- Experience with contract documentation, and schedule management
- Excellent organisation and time management skills
- An exceptional level of attention to detail
Job Type: Full-time
Pay: £27,000, office based in Cirencester – 5 days, 9-5 – working from home to be considered after passing probation
Benefits:
- Company pension
- Free parking
- On-site parking
Office Administrator in Cirencester employer: Contek Recruitment Solutions LTD.
Join a friendly and supportive team in Cirencester as an Office Administrator, where you will play a crucial role in managing contracts and providing exceptional customer service. Our company values meticulousness and offers a collaborative work culture, alongside benefits such as a company pension and free on-site parking. With opportunities for professional growth and the potential for flexible working arrangements after probation, this is an excellent place to develop your career while contributing to meaningful projects.
Contact Detail:
Contek Recruitment Solutions LTD. Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Cirencester
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Construction Manager and MS Office. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these experiences during any interviews, as they will highlight your ability to handle the diverse responsibilities of an Office Administrator.
✨Tip Number 3
Research the company culture and values of the organisation you're applying to. Understanding their approach to customer service and teamwork can help you tailor your conversations and show that you're a great fit for their team.
✨Tip Number 4
Prepare thoughtful questions to ask during your interview. Inquiring about the team dynamics or specific challenges the office faces can demonstrate your genuine interest in the role and your proactive attitude towards contributing positively to the company.
We think you need these skills to ace Office Administrator in Cirencester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the Office Administrator role. Emphasise your organisational skills, attention to detail, and any previous administrative experience.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific responsibilities from the job description and explain how your skills make you a great fit for those tasks.
Highlight Relevant Skills:In your application, focus on key skills mentioned in the job description, such as excellent communication, IT proficiency, and experience with contract documentation. Use examples to demonstrate these skills.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Contek Recruitment Solutions LTD.
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised projects or managed time-sensitive tasks in the past.
✨Highlight Your Communication Abilities
Since this role involves a lot of interaction with clients and colleagues, be ready to discuss your communication style. Share instances where your excellent written and verbal skills made a difference in a project or resolved a conflict.
✨Familiarise Yourself with Relevant Software
Make sure you are comfortable with MS Office and any other software mentioned in the job description. If possible, brush up on your skills with spreadsheets and contract management tools to show you're ready to hit the ground running.
✨Prepare Questions for the Interviewers
Having thoughtful questions prepared shows your interest in the role and the company. Ask about the team dynamics, the types of projects you'll be working on, or how success is measured in this position.
