Senior Administrator / Budget Analyst in Irvine

Duration: Contract

Location: Irvine, California USA

Job Description:

• Support HDC budget tracking and monitoring, ensuring accurate and up-to-date records of expenditures.
• Process and manage SAP transactions, including budget entries, cost tracking, and financial data updates for HDC.
• Review and validate financial data to ensure accuracy and compliance with internal policies.
• Assist with monthly budget reporting, reconciliation, and variance analysis.
• Maintain organized documentation of financial records, invoices, and procurement activities.
• Collaborate with Finance, Purchasing, and cross-functional teams to resolve budget or payment-related issues.
• Support budget planning and forecasting activities as needed.
• Identify discrepancies and proactively follow up to ensure timely resolution.
• Assist in improving internal processes related to budget control, SAP usage, and reporting efficiency.
• Plan and coordinate internal events and special programs (team events, workshops, VIP visits).
• Support long & short-term business planning (including establishing and implementing annual planning), budget projection, budget creation, completing reports, financial management, and bookkeeping.
• Support investment consultation preparation (product, technology, fixed asset investment, and investment committee).
• Support monthly/quarterly differential analysis and financial reporting.
• Filing for investment consultation report, PI, PO, RFQ, invoice, payroll, expense report, completion report, etc.
• Foster communication between the Client and counterparts.
• Asset management - shipping and receiving design properties, renting and/or borrowing vehicles.
• Assist design studio head and staff with administrative and operational side of business.
• Given the nature of design studio environment with high stress and heavy workload, good communication skills and a positive personality are great assets.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field.
• 1-5 years of relevant experience in Accounting, Finance Operations, Purchasing, or Administrative roles, with exposure to budgeting processes preferred.
• Hands-on experience with SAP (or similar ERP systems) for financial transactions, budget tracking, and reporting.
• Practical understanding of Procurement (PO) processes, including PR/PO creation, invoice processing, and payment tracking.
• Solid knowledge of basic accounting principles.
• Proficiency in Microsoft Office Suite, with strong Excel skills (e.g. formulas, data reconciliation, pivot tables) required.
• Ability to monitor budgets, track expenditures, and maintain accurate financial records in real time.
• Strong analytical skills with the ability to identify discrepancies, validate financial data, and support cost control measures.
• High level of attention to detail and accuracy, especially in financial documentation and transaction processing.
• Ability to manage multiple priorities while maintaining organized documentation and compliance with internal procedures.
• Effective written and verbal communication skills.
• Proactive and problem-solving mindset, with the ability to improve process efficiency.

Education: Bachelor's Degree

Experience: Minimum 10+ Years

We are an equal opportunity employer and do not discriminate based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, or veteran status. Employment is at will and may be terminated by either party at any time. We provide reasonable accommodations for qualified individuals with disabilities. Please contact us if you need assistance in the application process. Must be authorized to work in the U.S.