At a Glance
- Tasks: Provide admin support to the CEO and Board, manage diaries, and assist with project tasks.
- Company: Join a vibrant organisation focused on arts and youth culture.
- Benefits: Part-time hours, flexible working, and opportunities for personal development.
- Other info: Engage with creative projects and make a real difference in the community.
- Why this job: Be at the heart of decision-making and support young people in a creative environment.
- Qualifications: Experience as a PA or administrator, strong communication, and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
MAIN LOCATION: Contact
RESPONSIBLE TO: Head of HR & Wellbeing
HOURS: Part Time 17.5 hours per week. As we work to 100:80:100 this equates to 14 hours worked per week, across Tuesday - Friday mornings.
STATUS: Permanent
DEADLINE FOR APPLICATIONS: Midnight Thursday 18th June 2026
OVERVIEW OF THE ROLE
Offer administrative support, email & diary management and project tasks to the CEO, and provide admin support and note-taking for Contact’s board of trustees.
MAIN TASKS
- Provide administrative support to the CEO including email management, workflow management, letter writing and filing.
- Provide administrative support to the Board of Trustees, including planning, room-booking and note-taking for Trustees’ meetings, compiling and circulating paperwork in advance of meetings.
- Assist with the preparation of materials for meetings and presentations.
- Act as the first point of external contact for the CEO.
- Maintain and manage the CEO’s diary, setting up meetings and appointments.
- Arrange agenda items and provide note-taking/actions for SLT/SMT meetings.
- Book travel and accommodation, and manage expenses for the CEO.
- Deal with enquiries and liaise with a broad range of stakeholders, being the first point of contact and signposting for trustees.
- Undertake project work for the CEO, including research, stakeholder liaison and delivery.
GENERAL
- Undertake any other duties that may reasonably be required in connection with the position.
- Keep up to date with developments within the arts and youth culture.
- Attend regular organisational meetings and team meetings as required.
- Represent Contact at external events as required.
- Establish and maintain good working relationships with all Contact’s partner organisations.
- Get involved with creative work being presented by Contact by attending workshops, read-throughs, rehearsals and performances on a regular basis.
- Follow Contact’s Health & Safety policy, ensuring reasonable care is taken to maintain a healthy and safe place for public and staff.
- Actively commit to Contact’s Equal Opportunities policy and Contact’s Safeguarding of Young People policy.
- Actively commit to Contact’s anti-racism working practices.
- Advise and report regularly on activity as required by the wider Senior Management Team, Board and sub-boards, supplying any data required to meet funder reporting requirements.
- Provide mentoring and support to young people and occasionally deliver training/workshops in areas relevant to your job role.
- In line with Contact’s governance model, pro-actively engage young people in decision-making through consultations, young people’s panels and other mechanisms relevant to your job role.
- Manage all personal data in line with the General Data Protection Regulations, using the Spektrix database as directed.
PERSON SPECIFICATION
ESSENTIAL CRITERIA
- Support Contact’s vision and values and the work we do.
- Support and commitment to Contact’s Equal Opportunities, Safeguarding and Anti-Racism Practices.
- Support and commitment for working in an environment focused on young people (aged 13 – 30).
- Ability to work under pressure with the flexibility to adapt quickly to changing workloads.
- Experience of working as a PA/administrator role with organisational experience.
- Confidence in communicating with a wide range of people at all levels internally and externally, for example stakeholders, young people and trustee members.
- Proven level of strong computer literacy – using Microsoft Excel, Word, PowerPoint and Outlook.
- Strong organisational and written skills – note-taking skills.
- Discretion particularly when handling sensitive or confidential information.
- Ability to work independently in a fast-paced environment to deadlines with speed, accuracy and attention to detail.
- Ability to prioritise and problem solve independently.
DESIRABLE CRITERIA
- Experience of working within a creative or young people-focused organisation.
- Accurate touch typing.
- Experience of providing mentoring and support to young people.
Executive and Management PA in Manchester employer: Contact Theatre
Contact is an exceptional employer that prioritises the wellbeing and professional growth of its employees, offering a supportive work culture that values creativity and inclusivity. As an Executive and Management PA, you will enjoy flexible part-time hours while contributing to meaningful projects that engage with young people and the arts. With opportunities for mentoring and involvement in creative initiatives, Contact fosters a dynamic environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Executive and Management PA in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the role you're after. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing their values and recent projects will help you stand out and show you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive and Management PA in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive and Management PA role. Highlight your relevant experience, especially in admin support and diary management, to show us you’re the perfect fit!
Showcase Your Skills:Don’t forget to emphasise your strong organisational and written skills. We want to see how you can handle note-taking and manage multiple tasks efficiently, so give us examples from your past roles!
Be Professional Yet Personable:As the first point of contact for the CEO, it’s important to convey professionalism while also being approachable. Let your personality shine through in your application to show us you can connect with a diverse range of stakeholders.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates about your application!
How to prepare for a job interview at Contact Theatre
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive and Management PA. Familiarise yourself with the tasks mentioned in the job description, like diary management and note-taking for meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a PA, you'll be the first point of contact for the CEO and liaise with various stakeholders. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations. This will highlight your ability to handle diverse interactions with confidence.
✨Demonstrate Your Organisational Prowess
Being organised is key for this position. Bring along examples of how you've managed multiple tasks or projects simultaneously. You could even mention specific tools or methods you use to stay organised, like digital calendars or task management apps, to show you're proactive.
✨Align with Company Values
Contact values equal opportunities and safeguarding practices. Research their mission and values, and think about how your personal values align with theirs. Be ready to discuss how you can contribute to their vision, especially in supporting young people and promoting inclusivity.
