At a Glance
- Tasks: Support maintenance operations by scheduling, processing work orders, and liaising with clients.
- Company: Rapidly growing building services company with a strong reputation in the industry.
- Benefits: Competitive salary, career growth opportunities, and a dynamic work environment.
- Other info: Exciting expansion phase with long-term career prospects.
- Why this job: Join a thriving team and make a real impact in facilities management.
- Qualifications: 3 years' experience in contract support or similar role, with strong organisational skills.
We are currently recruiting on behalf of our client, an established and rapidly growing building services installation and maintenance business, for a Contract Support Administrator to join their busy Maintenance Department.
Established in 2009, our client has become an industry-leading building services installation and maintenance company. Operating from offices in London and Birmingham, with Manchester set to open later this year, their dedicated teams deliver installation and maintenance services across the UK and Ireland for both private and public sector clients. Working closely with estate owners and managing agents, they pride themselves on providing value-for-money services that maintain and improve building estates nationwide.
Due to continued growth and the successful acquisition of new contracts, they are looking to strengthen their office-based support team with an experienced and confident Contract Support professional. This is a fast-paced role that would suit someone who enjoys being busy, can manage multiple priorities, and is comfortable working independently without requiring constant supervision. You will play a key role in supporting the maintenance operation, ensuring work is scheduled, tracked, and completed efficiently.
Key Responsibilities- Scheduling planned preventative maintenance (PPM) works
- Processing and managing work orders
- Closing down completed job cards
- Producing and issuing quotations
- Managing and monitoring work in progress (WIP)
- Supporting engineers and contract managers with day-to-day administrative requirements
- Ensuring service delivery information is accurately recorded and maintained
- Liaising with clients, engineers, and suppliers to ensure smooth contract delivery
- Minimum 3 years' experience in a Contract Support, Service Coordinator, or similar Facilities Management role
- Strong understanding of Facilities Management terminology and processes
- Experience supporting maintenance contracts within a building services or FM environment
- Highly organised with excellent attention to detail
- Able to work effectively in a fast-moving environment
- Confident, articulate, and professional communicator
- A focused and driven individual who can work using their own initiative
- Thick-skinned and resilient, with the ability to manage competing priorities
- A likeable and personable team player who builds positive relationships across the business
- Keen to learn, develop, and grow with a successful organisation
This is an excellent opportunity to join a well-established business during an exciting period of expansion, offering long-term career prospects and the chance to become an integral part of a growing team. Please apply today if you have the matching requirements and are looking for your next step.
Contracts Support Administrator employer: CONSULT2RECRUIT
Join a dynamic and rapidly growing building services installation and maintenance company that values its employees and fosters a supportive work culture. With a focus on professional development, you will have the opportunity to grow your career while contributing to meaningful projects across the UK and Ireland. Enjoy a competitive salary, a collaborative environment, and the chance to be part of an expanding team in a thriving industry.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management sector. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills. As a Contract Support Administrator, you’ll need to liaise with various stakeholders. Being articulate and confident will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Contracts Support Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract Support Administrator role. Highlight your experience in Facilities Management and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed multiple priorities and supported maintenance contracts in the past.
Show Off Your Communication Skills:As a Contract Support Administrator, you'll need to communicate effectively with clients, engineers, and suppliers. Make sure your application reflects your articulate and professional communication style. We love a good communicator!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to hear from you!
How to prepare for a job interview at CONSULT2RECRUIT
✨Know Your Stuff
Make sure you brush up on your Facilities Management terminology and processes. Familiarise yourself with the key responsibilities of a Contract Support Administrator, like scheduling PPM works and managing work orders. This will show that you're not just interested in the role but also understand what it entails.
✨Showcase Your Organisation Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure everything runs smoothly, as this is crucial for the fast-paced environment you'll be working in.
✨Communicate Like a Pro
As a Contract Support Administrator, you'll need to liaise with clients, engineers, and suppliers. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to demonstrate your communication skills and interest in the role.
✨Be Personable and Resilient
This company values team players who can build positive relationships. During the interview, let your personality shine through! Share experiences that highlight your resilience and ability to handle competing priorities, showing that you can thrive in a busy environment while maintaining a friendly demeanour.
