At a Glance
- Tasks: Support health and safety compliance, manage records, and coordinate training.
- Company: Dynamic organisation prioritising health and safety in Faversham, Kent.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Join a proactive team committed to continuous improvement and safety excellence.
- Why this job: Make a real difference in workplace safety and compliance while growing your career.
- Qualifications: GCSEs, NEBOSH or IOSH certification preferred, and 3 years admin experience.
The predicted salary is between 25420 - 30000 £ per year.
Job Title
Health & Safety Administrator
Department
- Health & Safety
- Job Purpose
To provide administrative and compliance support for the organisation's Health & Safety Management System, ensuring legal compliance and maintaining company standards.
The role is responsible for supporting ISO management systems, maintaining accreditation requirements, managing PPE, and ensuring accurate health and safety records are kept and monitored.
- Health & Safety Administration
- Maintain and update the company's Health & Safety Management System.
- Keep health and safety policies, procedures and documentation current.
- Maintain accident, incident and near-miss records and assist with investigations.
- Monitor corrective actions and ensure they are completed within agreed timescales.
- Coordinate health and safety training records and employee competency matrices.
- Schedule and monitor statutory inspections, audits and compliance activities.
- Prepare reports and performance data for management meetings.
- ISO Management Systems
- Maintain documentation for ISO management systems (including ISO 9001, ISO 14001 and ISO 45001 where applicable).
- Control document revisions and ensure current versions are available throughout the business.
- Assist with internal audits and coordinate external certification audits.
- Monitor corrective and preventive actions arising from audits.
- Support continual improvement initiatives relating to ISO standards.
- Ensure compliance records are complete and readily available for inspection.
- Accreditation Management
- Maintain company accreditations, including renewal dates and supporting evidence.
- Coordinate submissions and documentation for accreditation bodies.
- Liaise with external auditors and accreditation organisations.
- Ensure compliance with customer and industry accreditation requirements.
- Maintain records of certificates, insurance documents and supporting compliance information.
- Personal Protective Equipment (PPE)
- Manage PPE inventory and stock levels.
- Coordinate ordering, issuing and replacement of PPE.
- Maintain PPE issue records for all employees.
- Ensure PPE complies with current legislation and company standards.
- Conduct periodic stock checks and forecast future requirements.
- Compliance & Auditing
- Maintain legal compliance registers.
- Support workplace inspections and compliance audits.
- Monitor outstanding actions from inspections and audits.
- Assist in implementing new legislation and company procedures.
- Ensure all compliance documentation is accurate, organised and accessible.
- General Administration
- Maintain electronic filing systems.
- Produce reports, spreadsheets and compliance dashboards.
- Support Operational Director with health and safety administration.
- Liaise with suppliers, contractors and external agencies where required.
Person Specification / Essential Qualifications
- GCSEs (or equivalent) including English and Mathematics.
- NEBOSH General Certificate, IOSH Managing Safely, or willingness to work towards a recognised health and safety qualification.
Essential Experience
- Minimum 3 years experience in an administrative role.
- Experience maintaining compliance documentation.
- Experience using Microsoft Office, particularly Excel, Word and Outlook.
- Experience working with document control systems.
Desirable Experience
- Experience supporting ISO 9001, ISO 14001 and/or ISO 45001 management systems.
- Experience managing PPE inventories.
- Experience maintaining health and safety records.
- Experience coordinating third-party accreditations (e. g. CHAS, Safe Contractor, Constructionline or similar).
Skills & Knowledge
- Excellent organisational and time management skills.
- Strong attention to detail.
- Ability to manage multiple priorities and deadlines.
- Good written and verbal communication skills.
- Ability to work independently and as part of a team.
- Knowledge of UK health and safety legislation.
- Strong problem-solving skills.
- High level of confidentiality and professionalism.
- Personal attributes
- Highly organised
- Methodical and accurate
- Proactive approach to compliance
- Reliable and dependable
- Professional and approachable
- Committed to continuous improvement
- Able to maintain confidentiality
- Notes
We will not accept CVs solicited by Recruitment Agencies.
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Health & Safety Administrator employer: Consult Construct
As a Health & Safety Administrator in Faversham, Kent, you will join a supportive and dynamic team dedicated to maintaining high standards of health and safety compliance. The company fosters a culture of continuous improvement and professional development, offering opportunities for growth through training and certifications such as NEBOSH and IOSH. With a focus on employee well-being and a commitment to legal compliance, this role provides a meaningful opportunity to contribute to a safe working environment while enjoying the benefits of a collaborative workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Health & Safety Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Consult Construct.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Consult Construct.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Consult Construct, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Health & Safety Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Consult Construct.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Consult Construct.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Consult Construct. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Consult Construct. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Consult Construct
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Consult Construct’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
