At a Glance
- Tasks: Manage reception, enhance visitor experience, and coordinate office supplies and events.
- Company: Join a dynamic team at Coforge UK Ltd in London.
- Benefits: Permanent role with competitive salary and opportunities for growth.
- Other info: Work in a vibrant environment with exciting company events.
- Why this job: Be the face of the company and make a real impact on office culture.
- Qualifications: Strong communication skills and experience in office management.
The predicted salary is between 31500 - 38500 £ per year.
Role: Reception/Office Manager
Job type: Permanent
Job location: London, UK (5 days from office)
Job Description:
- Managing reception to the five star and make improvements where possible to ensure and enhance the visitor experience; be a "company ambassador" for Coforge UK Ltd.
- Take calls and arrange access for visitors, clients and new starters with building management.
- Manage meeting room bookings and set ups, liaise directly with stakeholders if changes are required and ensure all requirements are met (lunches, snacks, refreshments).
- Book all UK & International couriers and Taxis when required. Code monthly courier invoice per consignment and forward to FM/Admin Head.
- Email important announcements to all staff based at London office.
- Reconcile the Reception monthly credit card spend and forward to FM/Admin Head for approval.
- Own/Update reception bible for temporary cover ensuring all relevant supplier contact details, logins and booking processes are available.
- Manage stock levels of office supplies and order when necessary.
- Manage stock levels of staff welfare supplies and order on a daily/weekly basis.
- SAP - create PRs for new purchases, raise GRN for invoices related to London office.
- Supervise Housekeepers, liaise with Vendor cleaning manager as and when necessary.
- Arrange emergency maintenance callouts as required and make necessary arrangements for access if needed.
- Collaborate with Stakeholders and FM/Admin Head for company events and celebrations (Coforge Day, Diwali, Xmas Party).
- Conduct H&S induction for new starters based at London office. Set up new credentials and update system, along with FM/Admin Head.
Reception/Office Manager employer: Construction
Danny Sullivan Group is an excellent employer, offering a supportive and inclusive work environment in the vibrant Burgess Hill area. With a strong emphasis on teamwork and safety, employees benefit from ongoing training and development opportunities, ensuring personal and professional growth while contributing to meaningful projects in the construction industry.
We think you need these skills to ace Reception/Office Manager
Reception Management
Visitor Experience Enhancement
Stakeholder Liaison
Meeting Room Management
Courier and Taxi Booking
Invoice Reconciliation
Office Supplies Management
