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- Tasks: Support the Facilities team with daily admin tasks and ensure smooth communication.
- Company: Join Construction Linx, a leading Facilities Management company with 20 years of excellence.
- Benefits: Enjoy a competitive salary, performance bonuses, extra holidays, and a friendly work environment.
- Why this job: Be part of a dynamic team with growth opportunities in a supportive culture.
- Qualifications: Strong organisational skills, good communication, and a willingness to learn are essential.
- Other info: Full-time role with potential for career progression in a growing business.
The predicted salary is between 21000 - 25000 £ per year.
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Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service.
We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.
JOB PURPOSE:
To support the Facilities team in the day-to-day administration of reactive and planned maintenance works, ensuring accurate records, smooth communication, and timely updates between customers, trade operatives, and office staff
MAIN DUTIES:Key Responsibilities:
- Provide daily administrative support to the Facilities and Project team.
- Assist in logging new job requests and updating job progress on the company systems.
- Liaise with customers to provide updates, confirm job details, and issue paperwork such as job sheets, sign-off forms, and certificates.
- Assist with ordering materials, plant hire, skips, and equipment when required.
- Support the completion and filing of Health and Safety documentation (RAMS, permits, and sign-offs).
- Chase trade operatives for completion photos and paperwork following job completion.
- Ensure job files and records are accurately maintained for invoicing and reporting purposes.
- Provide support with general office duties including document filing, updating trackers, and producing reports for management as needed.
- Help with sourcing materials and liaising with suppliers when required by the team.
- Monitor shared inboxes and ensure queries are acknowledged and responded to in a timely manner.
- Support the team in following up any additional works identified and record these for quotation.
- Chase sub-contractors for registration packs and updated insurances and training certs and input information into our inhouse system and filing accordingly.
- To look after maintenance works ensuring all paperwork is in place, booking in the works with clients, ensuring our inhouse system is up to date, booking in subcontractors for the works.
- To manage employed contractors diary and send out weekly updates
CANDIDATE ATTRIBUTES
· Strong organisational and administration skills.
· Good verbal and written communication.
· Computer literacy — confident in Microsoft Outlook, Word, and Excel.
· Ability to work well under pressure and manage multiple tasks at once.
· Willingness to learn and develop within the facilities management sector.
. Positive attitude, team-focused, and proactive in supporting colleagues.
WHAT TO EXPECT FROM US:
Competitive salary plus rewarded for results including a Performance Bonus company and individual.
Progression and Development in a growing business with ambitious future plans.
A relaxed & friendly company environment being a small team.
Additional days holidays for length of service and your \”Birthday Day Off\”.
Company Pension & Cashback Medical Scheme
Job Types: Full-time, Permanent
Pay: £21,000.00-£25,000.00 per year
Additional pay:
- Performance bonus
- Additional leave
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Seniority level
-
Seniority level
Internship
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
-
Industries
Construction
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Trainee Facilities Administrator employer: Construction Linx Ltd - Driven - Dynamic - Dependable
Contact Detail:
Construction Linx Ltd - Driven - Dynamic - Dependable Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trainee Facilities Administrator
✨Tip Number 1
Familiarise yourself with the facilities management sector. Understanding the basics of maintenance works, customer service, and administrative processes will give you a solid foundation to discuss during your interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the fast-paced environment described in the job listing.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Outlook. Being able to navigate these tools efficiently will be crucial for the administrative tasks you'll be handling.
✨Tip Number 4
Prepare to discuss your communication style. Since the role involves liaising with customers and trade operatives, being able to articulate how you effectively communicate and resolve issues will set you apart from other candidates.
We think you need these skills to ace Trainee Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your organisational and administrative skills, as well as your ability to manage multiple tasks under pressure.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific aspects of Construction Linx that appeal to you and how your background makes you a great fit for their Facilities Division.
Highlight Communication Skills: Since the role involves liaising with customers and trade operatives, emphasise your verbal and written communication skills in both your CV and cover letter. Provide examples of how you've successfully communicated in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of a Facilities Administrator.
How to prepare for a job interview at Construction Linx Ltd - Driven - Dynamic - Dependable
✨Showcase Your Organisational Skills
As a Trainee Facilities Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your ability to stay organised under pressure.
✨Demonstrate Communication Proficiency
Good verbal and written communication is key for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or clients in previous experiences.
✨Familiarise Yourself with Relevant Software
Since the job requires computer literacy, especially in Microsoft Outlook, Word, and Excel, brush up on these applications. You might be asked about your experience with them, so be ready to discuss how you've used these tools in your previous roles.
✨Express Your Willingness to Learn
The company values individuals who are eager to learn and develop within the facilities management sector. Be sure to convey your enthusiasm for the role and your commitment to personal and professional growth during the interview.
