Logistics Assistant/ Coordinator in London

Constantine is a leading international art logistics company for Private Collectors, Museums and Galleries. With over 130 years’ experience and worldwide recognition in fine art transportation, Constantine combines their unrivalled knowledge and expertise with the latest technical innovation in secure storage and project management.

We are seeking an organized and proactive Logistics Coordinator to join our team in Southeast London. This is a full-time, on-site position within a fast-paced, global logistics environment. The successful candidate will support the coordination of day-to-day logistics operations, ensuring the smooth operations while delivering a high level of service to clients, internal and external stakeholders.

Responsibilities

• Coordinate end-to-end logistics activities, including transport bookings and shipment monitoring.
• Act as a point of contact for client queries, ensuring timely and accurate responses, and communicating effectively with Line Manager.
• Prepare, process, and maintain logistics documentation and records using our bespoke database (LEO).
• Liaise with the Ops team, Airport team, Warehouse team, Technicians, Estimates team and any other relevant department, as required, at all times maintaining effective and professional correspondence.
• Raise invoices as required, ensuring accuracy and adherence to deadlines.
• Keep the client database up to date.
• Ensure compliance with relevant transport, safety, and regulatory requirements.
• Manage multiple tasks simultaneously in a time-sensitive environment.
• Support month-end activities, requiring flexibility with working hours when needed.

Skills & Experience

• Ideally with 1-2 years of experience.
• Strong organisational and time management skills.
• Ability to work effectively under pressure and meet tight deadlines.
• Excellent communication skills, both written and verbal.
• Confident dealing with clients and internal operational teams.
• Previous experience in logistics, freight forwarding, warehousing, or supply chain desired.
• Excellent IT skills, including experience with administrative and logistics systems.
• Ability to work independently while also contributing as part of a team.

What We Offer

• Competitive Salary depending on experience.
• Life Assurance.
• Electric car scheme.
• Annual leave increases every 3 years.
• Company pension scheme matched up to 6%.
• YuLife Wellbeing App (24/7 Digital GP, EAP & in-app rewards).
• Opportunity for growth through our training and development program.
• Cycle to work & travel to work loan scheme (available after probationary period).
• 20 days holiday + 3 days allocated by the company (normally between Christmas & New Year's).

We foster a work environment that is inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued so that our services reflect our company values - our team members and clients. We are an equal opportunities employer and welcome applications from diverse candidates.