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- Tasks: Support Technical Superintendents with vessel documentation and certification management.
- Company: Join a leading marine company focused on innovation and teamwork.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Tech-savvy individuals who thrive in fast-paced environments will excel here.
- Why this job: Be part of a dynamic team making waves in the marine industry.
- Qualifications: Diploma in a related field and 3 years of marine industry experience required.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Support Technical Superintendents by maintaining/updating vessel certification and documentation system.
- Follow up on Class and Flag Status of each vessel and arrange Surveys/Services in consultation with Technical Superintendent.
- Monitor and maintain ship certificates on shared drive and ERP (ShipNet).
- Monitor ERP and inform ships for jobs coming due and overdue on a weekly basis.
- Plan for renewal of jobs becoming due in consultation with Technical Superintendent as required.
- Make all efforts to prevent jobs from going overdue.
- Monitor ERP weekly for jobs that require review by Technical Superintendent.
- Follow up on repairs/services arranged by the Superintendent in consultation with vessel purchaser.
- Assist with compilation of docking reports as provided by the Superintendent.
- Occasionally follow up with purchasing requirements as arranged by the Superintendent, liaising with the Purchasing Department.
- Provide remote assistance to vessels and Superintendents as required.
- Assist the Superintendent with Management Reports.
- File certificates and Engineer related weekly and monthly reports and documentation received from vessels and other parties, moving to electronic filing and SHIPNET.
- Review weekly Due and Overdue jobs in PMS and caution vessels to complete PMs timely to avoid going overdue.
- Send out certificates/documents to vessels and write official letters/follow up on responses from vessels.
- Send out vessel class survey status and review conditions of class or expiry of any certificate.
- Arrange and follow up Travel Requirements for the Technical Superintendents.
- Update and provide Class survey status as required by Marine/Technical Superintendent.
- Arrange and coordinate for storage and retrieval of ship documents and Manuals from/to warehouse.
- Control documentation receipt, dispatch, and disperse emails/invoices to the ship and within fleet personnel.
- Maintain contact and communicate with owners as required in matters related to vessel documentation.
- Monitor and coordinate the LO and grease analysis reports for the fleet.
- Monitor monthly consumption of main lubricants such as Main Engine Cylinder Oil and System oil for generators.
- Follow up SOPEP/SMPEP and other Ship Specific Manuals.
- Attend Technical Department meetings, record minutes, and distribute as required.
- Monitor monthly and maintain data for calculation of fuel consumption for CII and IMODCS.
- Ensure all Fuel Oil and Lube Oil samples are dispatched from ships using LGA and reach the lab in time for testing.
- Monitor Technical Defects that are open and assist Technical Superintendent for closure.
Requirements
- Diploma holder in related field/discipline.
- Self-motivated individual with a minimum of 3 years experience in marine industries is a MUST.
- Possess initiative and able to multi-task.
- Tech-savvy, adaptable to working with ERP.
Technical Assistant (Marine) employer: Consortium for Clinical Research and Innovation Singapore
Contact Detail:
Consortium for Clinical Research and Innovation Singapore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Assistant (Marine)
✨Tip Number 1
Network like a pro! Reach out to folks in the marine industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your technical knowledge and understanding of vessel certification processes. We recommend practising common interview questions and having examples ready that showcase your experience in the marine sector.
✨Tip Number 3
Don’t just wait for jobs to come to you! Actively apply through our website and keep an eye on new listings. The more applications you send out, the better your chances of landing that Technical Assistant role.
✨Tip Number 4
Follow up after interviews with a thank-you email. It shows your enthusiasm for the position and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’re the perfect fit for the team!
We think you need these skills to ace Technical Assistant (Marine)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in the marine industry and any relevant technical skills. We want to see how your background aligns with the responsibilities listed in the job description, so don’t hold back!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Technical Assistant role. Share specific examples of how you've supported technical teams or managed documentation in the past.
Show Off Your Tech Skills: Since we’re looking for someone tech-savvy, make sure to mention your experience with ERP systems like ShipNet. If you’ve got any certifications or training in this area, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Consortium for Clinical Research and Innovation Singapore
✨Know Your Stuff
Make sure you brush up on the technical aspects of marine documentation and certification systems. Familiarise yourself with ERP systems like ShipNet, as well as the specific responsibilities listed in the job description. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Show Your Initiative
During the interview, highlight examples from your past experience where you've taken the initiative to solve problems or improve processes. This is especially important for a role that requires multi-tasking and self-motivation. Share specific instances where you’ve prevented overdue jobs or improved documentation control.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s current projects or challenges they face in vessel management. This demonstrates your genuine interest in the role and helps you understand how you can contribute effectively. For instance, ask about their approach to managing class survey statuses or how they handle communication with vessels lacking internet access.
✨Be Tech-Savvy
Since the role requires being tech-savvy, be ready to discuss your experience with various software and tools, particularly any ERP systems. If you have experience with data analysis or monitoring reports, make sure to mention it. Showing that you’re adaptable and comfortable with technology will give you an edge.