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- Tasks: Coordinate records operations and support the records centre with effective information management.
- Company: Join a dynamic team focused on efficient records management and collaboration.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth in a fast-paced, detail-oriented role.
- Why this job: Make an impact by ensuring secure and efficient handling of important information.
- Qualifications: Diploma holder with 1-2 years office experience and strong organisational skills.
The predicted salary is between 25000 - 32000 £ per year.
Coordinate operations and provide support to the records center. Provide reference services to all departments and personnel and distribute incoming information for integration into systems.
Essential Functions
- Ensure effective security, storage, and retrieval of all proprietary and client information in accordance with established procedures, including usage of scanning equipment.
- Provide reference services to internal clients in accordance to Standard Operating Procedures (SOPs) and by maintaining accurate charge-out check-out systems.
- Conduct scanning processes.
- Sort and classify coded material for filing.
- Create files according to established classification system.
- File, maintain and process reports, collections, and validations where applicable.
- Maintain log and enter metadata in database to track status and facilitate accurate retrieval of information.
- Coordinate work flow through assignment of tasks and establishment of procedures.
- May assist in onboarding of new team members on departmental procedures.
Qualifications
- Min Diploma.
- 1-2 years experience in an office environment.
- Ability to establish and maintain effective working relationships with coworkers, managers and clients, vendor, internal and external clients.
- Strong organization and planning skills.
- Excellent oral and written communication skills including good command of English language.
- Knowledge of word processing, spreadsheets, and database applications.
- Detail orientated is a necessary skillset.
- Ability to handle multiple tasks within defined timelines and significant direction.
- Position requires a significant amount of writing and keyboarding involving repetitive motions with fingers and sitting for prolonged periods of time.
- Position is required to stand, walk, sit, use hands to manipulate, handle or feel, and reach with hands and arms.
- Position is required to stoop, kneel and may need to utilize a ladder for paper files on high-density file systems.
- Able to handle unaided lifting of objects/documents up to 18kg.
Records Management Associate employer: Consortium for Clinical Research and Innovation Singapore
Contact Detail:
Consortium for Clinical Research and Innovation Singapore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Management Associate
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Records Management Associate role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of records management systems and procedures. We recommend practising common interview questions and having examples ready that showcase your organisational skills and attention to detail.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and makes it easier for us to keep track of your application.
We think you need these skills to ace Records Management Associate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Records Management Associate role. Highlight your relevant experience and skills, especially those related to organisation, communication, and handling information securely.
Showcase Your Attention to Detail: Since this role requires a keen eye for detail, include examples in your application that demonstrate your ability to manage information accurately. Mention any previous roles where you had to sort, classify, or maintain records.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about records management and how your skills align with our needs. Keep it concise but engaging!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Consortium for Clinical Research and Innovation Singapore
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Records Management Associate. Familiarise yourself with terms like 'metadata', 'classification systems', and 'SOPs'. This will show that you're not just interested in the job, but that you also have a grasp of what it entails.
✨Show Off Your Organisation Skills
Since this role requires strong organisation and planning skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your detail-oriented nature.
✨Communicate Clearly
Excellent oral and written communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their processes or team dynamics, which can demonstrate your interest and communication prowess.
✨Be Ready for Practical Scenarios
Expect to discuss how you would handle specific tasks related to scanning, filing, and maintaining records. Think through potential scenarios you might face in the role and how you would approach them. This will help you convey your problem-solving abilities and readiness for the job.