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For Companies At a Glance
- Tasks: Support the Country GM with admin tasks, project coordination, and strategic initiatives.
- Company: Join Wine Connection, the leading wine retailer and restaurant chain in Asia.
- Benefits: Gain valuable experience in a dynamic retail environment with growth opportunities.
- Other info: Work independently while collaborating with diverse teams across the organisation.
- Why this job: Be part of a fast-paced team and make a real impact on business operations.
- Qualifications: Diploma or degree in Business Administration; 2-3 years of relevant experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Wine Connection owns and operates the largest chain of wine retail shops and full‑service wine‑themed restaurants in Thailand and Singapore. We are the exclusive importer of 300+ labels of wines from around the world, craft beers, glassware and related accessories, as well as selected delicatessen products. Since our inception in 1998, Wine Connection has steadily grown the number of wine retail shops and diversified into the full‑service restaurant business by introducing the integrated retail wine shop – restaurant concept, becoming the leader in Asia with over 100 outlets to date, and counting.
Role Overview
We are seeking a highly capable Executive Assistant to provide dedicated business and coordination support to the Country General Manager, Singapore. This role focuses on tracking priorities, supporting key initiatives and ensuring follow‑through on leadership decisions. The ideal candidate is structured, commercially aware and comfortable operating in a fast‑paced retail environment.
Key Responsibilities
- Country GM Office & Executive Support
- Provide dedicated administrative and coordination support to the Country GM.
- Act as a central coordination point between the Country GM and department heads.
- Prepare business summaries, management presentations and reporting materials for the Country GM as needed.
- Consolidate operational and performance data into structured updates for review as needed.
- Manage confidential information with professionalism and discretion.
- Support the Country GM in tracking strategic initiatives and operational priorities.
- Maintain structured trackers for key projects under the GM’s purview and highlight risks, delays, or execution gaps for timely intervention.
- Coordinate with relevant stakeholders to ensure alignment, follow‑through, and smooth execution of initiatives.
- Support special projects assigned directly by the Country GM.
- Document management meetings chaired by the Country GM and track agreed action items.
- Ensure decisions made at leadership level are communicated effectively and executed across departments.
- Support internal coordination for initiative rollouts, ensuring all initiatives are implemented efficiently.
Requirements
- Diploma or Degree in Business Administration, Hospitality or related field.
- 2–3 years of relevant experience in administration, operations or project coordination.
- Experience in F&B or retail operations is an advantage.
- Strong proficiency in Microsoft Excel and PowerPoint.
- High level of professionalism and discretion in handling confidential matters.
- Highly meticulous with strong attention to detail.
- Positive, self‑motivated and resilient with a strong sense of ownership and accountability.
- Able to work independently and manage multiple priorities.
- Strong interpersonal skills; comfortable working with staff across all levels.
Executive Assistant employer: Consortium for Clinical Research and Innovation Singapore
Contact Detail:
Consortium for Clinical Research and Innovation Singapore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Wine Connection. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching the company inside out. Know their values, recent projects, and what makes them tick. This will help you tailor your answers and show that you’re genuinely interested in being part of the team.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills as an Executive Assistant can directly benefit the Country GM and the wider team. Highlight your experience in project coordination and your knack for keeping things organised.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Wine Connection family.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in administration and project coordination, especially in fast-paced environments like F&B or retail. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Country GM’s support role. Share specific examples of how you've managed priorities and supported leadership decisions in the past.
Showcase Your Skills: Don’t forget to showcase your proficiency in Microsoft Excel and PowerPoint. If you’ve created business summaries or management presentations before, mention that! We love seeing candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Good luck!
How to prepare for a job interview at Consortium for Clinical Research and Innovation Singapore
✨Know Your Stuff
Before the interview, make sure you research Wine Connection thoroughly. Understand their business model, the products they offer, and their market position. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Skills
Prepare to discuss your experience in administration and project coordination. Be ready to provide specific examples of how you've managed multiple priorities or supported leadership in previous roles. Highlight your proficiency in Microsoft Excel and PowerPoint, as these are crucial for the role.
✨Demonstrate Professionalism
Since the role involves handling confidential information, it's essential to convey a high level of professionalism during the interview. Dress appropriately, maintain good eye contact, and be mindful of your body language. This will help build trust with the interviewers.
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the key initiatives the Country GM is currently focusing on or how success is measured in this role. This shows that you're proactive and genuinely interested in contributing to the company's goals.