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- Tasks: Support admin operations, manage procurement, and ensure smooth workflows across teams.
- Company: Join a dynamic company focused on operational excellence and teamwork.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Other info: Great chance to develop skills and advance your career in a supportive setting.
- Why this job: Be the backbone of operations and make a real difference in a fast-paced environment.
- Qualifications: Diploma in Business Administration and 1-3 years in admin or operations roles.
The predicted salary is between 25000 - 32000 £ per year.
We are seeking a proactive and hands-on Admin Executive to support end-to-end administrative and operational functions. This role is essential in ensuring smooth workflows across sales support, procurement, finance coordination, and office operations. The ideal candidate is reliable, detail-oriented, and able to work independently while taking full ownership of tasks and delivering them accurately and on time.
Key Responsibilities
- Manage end-to-end admin operations, including claims processing, procurement (Purchase Requisition/PO), and documentation.
- Support sales and finance workflows by preparing, tracking, and submitting claims, invoices, credit notes, and approvals.
- Coordinate procurement processes, including Purchase Requisition creation, PO issuance, and vendor communication.
- Handle office administration, including vendor setup, name card requests, and internal coordination.
- Manage staff purchases and assets, including sourcing, approvals, tracking, and proper documentation.
- Arrange business travel and logistics, including flight bookings, accommodation, itineraries, and claims.
- Oversee special operational tasks, such as scrap sales, disposal coordination, and vendor management.
- Provide ad-hoc and backup support for management, events, and operational needs.
Requirements
- Diploma or equivalent qualification in Business Administration or a related field.
- 1–3 years of experience in administrative, operations, or office support roles.
- Experience in procurement, documentation, or finance coordination is an advantage.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- High attention to detail, particularly when handling financial documents and approvals.
- Process-oriented mindset with a good understanding of workflows (Purchase Requisition → PO → Invoice → Payment).
- Good coordination and stakeholder management skills across internal teams and vendors.
- Proficiency in systems (e.g., ePurchase Requisition platforms, databases, Microsoft Office—especially Excel).
- Clear communication skills with strong follow-through and accountability.
- Ability to problem-solve and adapt in a fast-paced environment.
Admin Executive (Operations & Support) employer: Consortium for Clinical Research and Innovation Singapore
Contact Detail:
Consortium for Clinical Research and Innovation Singapore Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Executive (Operations & Support)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Executive role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their workflows and be ready to discuss how your skills can enhance their admin processes. Show them you’re not just another candidate, but the perfect fit!
✨Tip Number 3
Practice your answers to common interview questions, especially those related to procurement and finance coordination. We want you to feel confident and articulate when discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Admin Executive (Operations & Support)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in admin operations and support roles. We want to see how your skills match the key responsibilities listed in the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Admin Executive role. Share specific examples of how you've managed tasks like procurement or claims processing in the past.
Show Off Your Organisational Skills: Since this role requires strong organisational skills, consider including a brief section in your application that demonstrates how you manage multiple tasks and meet deadlines. We love seeing candidates who can juggle responsibilities effectively!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive—just what we’re looking for!
How to prepare for a job interview at Consortium for Clinical Research and Innovation Singapore
✨Know Your Admin Operations
Familiarise yourself with the end-to-end administrative processes mentioned in the job description. Be ready to discuss your experience with claims processing, procurement, and documentation. This shows you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you managed multiple tasks or met tight deadlines. This will demonstrate your capability to handle the fast-paced environment they’re looking for.
✨Be Detail-Oriented
Since attention to detail is crucial for this role, come prepared with specific instances where your meticulousness made a difference. Whether it’s catching an error in financial documents or ensuring accurate vendor communication, these examples will resonate well.
✨Communicate Clearly
Practice clear and concise communication. You might be asked about how you coordinate with internal teams and vendors, so think of ways to articulate your approach effectively. Good communication skills are key to success in this position.