Office Administrator (Part Time) in Portsmouth

Considerate’s mission is to help hospitality businesses become measurably and inspiringly more sustainable. We achieve this through a combination of innovative technology, advisory services, and first-class customer service. With the business growing rapidly, driven by demand from existing clients and new business, Considerate Group has identified the need for an office administrator to support growth within the company.

An office administrator is needed as an essential part of the business going forward. The Office Administrator will play a key role in ensuring the smooth day-to-day running of the office, providing administrative support across the business and helping to maintain an efficient and organised working environment. In addition to core office administration responsibilities, the role will provide support for a range of HR activities, including onboarding, employee records management, recruitment coordination and staff wellbeing initiatives. This is an excellent opportunity for an organised and proactive individual looking to develop experience across both office management and human resources. Flexible, up to 12 hours per week, ideally three half-days or equivalent hours spread across the week, though we are open to discussing other arrangements.

Considerate Group provides data-driven advisory services to the hospitality sector, covering the environmental, social and governance dimensions of sustainability. This includes, but is not limited to, developing holistic ESG strategies, delivering workshops and professional seminars, creating sustainability toolkits, and corporate sustainability reporting.

Through our sophisticated environmental data management system, Con-Serve™, designed specifically for the hospitality sector, we allow hospitality businesses to monitor, analyse, and improve their environmental performance, while saving costs and reducing inefficiencies in their operations. Con-Serve™ is certified as ISO 50001 compliant and allows for a correlation of consumption to other metrics such as hotel occupancy, restaurant’s food covers or outside temperatures.

Considerate Group is committed to providing a fair, inclusive, and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community with whom we work. We welcome people of diverse backgrounds, experiences, abilities, and perspectives and are an equal opportunities employer.

Responsibilities

• Support preparation of the agenda and materials for quarterly Townhall meetings.
• Coordinate diaries and set reminders for quarterly team meetings, training sessions, Senior Team meetings, lunch-and-learn sessions, and similar events.
• Coordinate the quarterly team appraisal process and integrate the results into the company annual operating plans.
• Coordinate the quarterly team awards.
• Promote a positive workplace culture through engagement initiatives.
• Maintain records for holidays, office attendance, and lunch-and-learn sessions on Monday.com.
• Coordinate and curate the annual Away Day at a London venue, including slides, prizes, and activities.
• Arrange the Christmas drinks party.
• Maintain and update HR policies and procedures in line with legislative changes, reviewed annually.
• Coordinate compliance with employment laws and regulations annually, with Director support (for example, DSE checks).
• Maintain accurate employee records and manage HR documentation.
• Oversee payroll coordination and benefits administration in liaison with the accountants.
• Oversee the end-to-end recruitment process with Director support.
• Manage new hire onboarding to ensure a smooth transition into the company.
• Support the accounting function as needed.
• Support the business development function as needed.
• Support the team's overseas travel arrangements.

Requirements

• Strong interpersonal communication and presentation skills, with a genuine enjoyment of working with people.
• Excellent organisational and numerical skills.
• Strong knowledge of PowerPoint and Excel.
• Proven experience as an administrator or in a similar role, ideally within an SME or consultancy.
• Familiarity with HR, accounting, and holiday-tracking platforms used by SMEs.
• Basic knowledge of employment law and best practice.
• Hands-on execution skills, with the ability to deliver strategic support.
• Comfortable working independently as well as collaboratively; while you'll work closely with the Directors and wider team, this role functions as an integrated yet largely self-directed position.

Why Work for Us?

Sustainability: We have been B Corp accredited since 2020 and renewed our 3-year certification in 2023, increasing our points from 80.2 to 92.8 points. As a company we have voluntarily met rigorous standards of environmental, social and governance benchmarks, concentrating on the culture we create for our workers and the local community whilst ensuring our people have a great place to work.

We want to be part of a movement of businesses, balancing people, planet, and profit. We run a dedicated award scheme for all our employees. We pride ourselves on recruiting the best people and if you like the sound of the role at Considerate Group and feel you could add something to our business, we would love to hear from you.

Company Benefits

• Quarterly performance reviews, career pathway planning.
• Health Shield hospital cash plan.
• Health Shield 24 hr Counselling support.
• Working abroad for up to 2 weeks a year.
• 25 days holiday + loyalty bonus 1 additional day per year (up to 30 days max).
• Volunteering day/s.
• Moving Home Day.
• ERG groups.
• Regular training programme.
• Work from home equipment allowance.
• Complimentary stays in client hotels.
• Ethical pension scheme and annual financial pension review.
• Hybrid working pattern (min. 1 day per week in the office).
• Quarterly Staff Awards scheme and daily Emerald Recognition Award programme.