This administrative post sits within the multidisciplinary team at Consett Medical Centre, a large NHS general practice serving around 16,800 registered patients. The work centres on scanning clinical correspondence accurately and promptly, entering clinical data into the practice's Systmone record, and processing electronic mail. Distinct to the role is checking for patients with emergency care plans so that doctors are alerted, plus liaising with the IT helpdesk over scanning faults. Applicants need GCSE-level education as a minimum, and experience with System One is desirable.
What the job involves
- Scan clinical correspondence into Systmone accurately and promptly
- Enter clinical data into Systmone as directed or required
- Collect post from administration and reception
- Distribute and scan Electronic Discharge Notifications as required
- Check for patients with emergency care plans and make doctors aware
- Resolve queries and problems concerning scanned correspondence
- Liaise with the IT helpdesk over technical problems with scanning
- Process electronic emails and action them appropriately
- Undertake or assist with ad-hoc administrative duties
- Attend and contribute to meetings, such as workflow and staff meetings
- Manage own time and workload, prioritising day to day
- Keep patient, staff and practice information strictly confidential
What’s required
Qualifications
- Educated to GCSE level or equivalent
Skills & knowledge
- Excellent written and oral communication, with a clear, polite telephone manner
- Strong IT skills, including Office and Outlook
- Effective time management, planning and organising
- Good interpersonal skills, with problem-solving and analytical ability
- Ability to follow policy and procedure
- Ability to work as a team member and autonomously
Other
- Polite and confident
- Flexible and cooperative
- Motivated and a forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Nice to have
- GCSE Mathematics and English at grade C or above
- NVQ Level 2 in Health and Social Care
- Experience of working with the general public
- Experience of administrative duties
- Experience of working in a healthcare setting
- Experience with System One
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Workflow/Scanning Administrator in Consett employer: Consett Medical Centre
Consett Medical Centre is an excellent employer for those seeking a fulfilling role in primary care, offering a supportive work environment where you can teach, mentor, and develop your skills. With a focus on high-quality patient care, competitive salaries, and opportunities for continuous professional development, this part-time position allows you to make a meaningful impact while enjoying a collaborative team culture. Located in a vibrant community, you'll find unique advantages in contributing to local health initiatives and shaping the future of healthcare delivery.
