At a Glance
- Tasks: Support office operations, finance processes, and project delivery in a dynamic environment.
- Company: Join a well-established consultancy with a supportive culture.
- Benefits: Gain valuable experience and develop your career in a hands-on role.
- Other info: Perfect for detail-oriented individuals looking to grow in a collaborative team.
- Why this job: Be the go-to person for administrative support and make a real impact.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
Conrad Consulting is proud to be partnering with a well-established and growing consultancy to recruit a Business Administration Assistant to join their Project Services team. This is a fantastic opportunity for an organised and proactive individual looking to build their career within a dynamic and supportive business environment, where you will play a key role in supporting office operations, finance processes, and project delivery.
The Role
Reporting to a Business Analyst and working closely with senior commercial stakeholders, you will be a central point of contact for day-to-day administrative and business support activities. This is a varied position combining office coordination, finance and procurement support, and involvement in project-related processes—ideal for someone who enjoys a broad and hands-on role.
Key Responsibilities
- Office & Business Support
- Act as the first point of contact for the office, managing calls, visitors, and general enquiries
- Coordinate office services including suppliers, utilities, and facilities management
- Manage office supplies, access arrangements, and visitor requirements
- Provide support with travel bookings, expenses, and general staff queries
- Oversee company credit card transactions and monthly reconciliations
- Finance & Procurement
- Raise and manage purchase requisitions using Microsoft Dynamics 365
- Process supplier invoices and ensure accurate coding and timely approvals
- Maintain supplier records and support onboarding of new vendors
- Assist with non-project invoicing and financial administration
- Project & Commercial Support
- Create and maintain project records, including financial and programme data
- Update project information such as fees and change controls
- Support project reporting and data extraction for commercial teams
- Assist with framework processes and ensure accurate data tracking and reconciliation
About You
We’re looking for a detail-oriented and highly organised individual with a positive, can-do attitude. You will have:
- Previous experience in an administrative or project support role
- Strong organisational skills with the ability to manage multiple priorities
- Excellent attention to detail and accuracy
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- GCSEs (or equivalent) including Maths and English
Desirable:
- A business or finance-related qualification (or working towards one)
Administration Assistant in Haywards Heath employer: Conrad Consulting Ltd
Conrad Consulting offers a vibrant and inclusive work culture that prioritises employee development and well-being. As an Administration Assistant, you will benefit from a supportive environment that encourages growth through hands-on experience in project services, finance processes, and office operations. Located in a thriving consultancy, this role provides the unique advantage of being part of a dynamic team where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Haywards Heath
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their team. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice common interview questions and tailor your answers to highlight your organisational skills and attention to detail. Use examples from your past experiences to show how you’ve successfully managed multiple priorities.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, it’s a great way to ensure your application gets noticed by the right people.
We think you need these skills to ace Administration Assistant in Haywards Heath
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight your relevant experience and skills that match the job description, especially in office coordination and finance processes.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your proactive attitude and how you can support the team in their day-to-day operations.
Showcase Your Organisational Skills:Since this role requires strong organisational skills, give examples in your application of how you've successfully managed multiple priorities in previous roles. We love seeing real-life examples!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity with our supportive team.
How to prepare for a job interview at Conrad Consulting Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with tasks like managing office supplies and processing invoices. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure everything runs smoothly, as this will resonate well with the interviewers.
✨Brush Up on Microsoft Dynamics 365
Given that the job involves using Microsoft Dynamics 365 for purchase requisitions, it’s a good idea to familiarise yourself with the software if you haven't already. Mentioning your willingness to learn or any relevant experience can set you apart from other candidates.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific projects you'll be involved in. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
