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- Tasks: Support our Managing Director with diary management, travel bookings, and meeting organisation.
- Company: Connected Health, a leader in providing quality care across Northern Ireland.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Join a mission-driven team making a real difference in people's lives.
- Qualifications: Experience as a Personal Assistant and strong communication skills required.
- Other info: Fast-paced role with the chance to develop your career in healthcare administration.
The predicted salary is between 30000 - 40000 £ per year.
Connected Health is seeking an Executive Personal Assistant for our Managing Director. Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office.
Duties And Responsibilities
- Diary management for the Managing Director
- Booking travel / accommodation for Directors
- Extensive and efficient email correspondence management
- Answering telephone calls in a timely fashion, taking clear and detailed messages
- Organising and attending meetings, including booking venues, ordering refreshments and basic minute-taking, and ensuring Managing Director is prepared in advance
- Assisting in the creation of presentations and other documents, including their formatting, printing, and distribution
- Assisting with formatting of reports
- Reminding the Director of important meetings, deadlines and events
- Liaising with staff, suppliers and clients on behalf of Managing Director
- Conducting research on behalf of Managing Director
- Processing of expenses
- PowerPoint / PDF publishing
- Management of miscellaneous issues
- Handling confidential matters with discretion
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your role within the organisation and the overall business objectives of the organisation.
Essential Requirements
- A minimum of one years' experience in a Personal Assistant role, or where you have supported senior stakeholders in an administrative capacity
- Must be a driver, with access to own vehicle
- Educated to A-Level standard or equivalent
- Accurate and fast typing skills, alongside experience minuting meetings
- Proven diary management skills
- Exceptional standard of written and verbal English
- IT literate with good knowledge and practice of Microsoft Office suite
Desirable criteria
- Experience within a healthcare setting supporting senior management
- A degree-level qualification or equivalent
Personality profile
- Excellent interpersonal skills
- Detail-orientated
- Focused and responsive
- Takes initiative
- Excellent multi-tasker
- The ability to work under extreme pressure and deadlines
- Professional and friendly
Executive Assistant in Belfast employer: Connected Health Group Limited
Contact Detail:
Connected Health Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role, and who knows? They might just have the inside scoop on openings at Connected Health or elsewhere.
✨Tip Number 2
Prepare for those interviews! Research Connected Health thoroughly—know their mission, values, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for Executive Assistants, like how you handle diary management or deal with tight deadlines. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, email correspondence, and any relevant skills that match the job description. We want to see how you can support our Managing Director effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with senior stakeholders and how you handle confidential matters with discretion. Let us know what makes you stand out!
Show Off Your IT Skills: Since the role requires proficiency in Microsoft Office, make sure to mention any specific software skills you have. If you've created presentations or formatted reports before, give us the details! We love seeing tech-savvy candidates.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Connected Health Group Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, travel booking, and minute-taking. This will help you answer questions confidently and demonstrate your knowledge of what the job entails.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to manage extensive email correspondence and liaise with various stakeholders. Prepare examples of how you've effectively communicated in previous roles, whether through emails, phone calls, or meetings. This will highlight your interpersonal skills and ability to handle professional communication.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and deadlines. Bring examples of how you've successfully organised meetings, managed diaries, or handled confidential matters. This will show that you can thrive under pressure and keep everything running smoothly for the Managing Director.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific challenges the Managing Director faces. This not only shows your interest in the role but also helps you gauge if it's the right fit for you.