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- Tasks: Provide top-notch secretarial and admin support to the Senior Management team.
- Company: Join Luton Borough Council through Connect2Luton, a dynamic public sector recruitment service.
- Benefits: Gain valuable experience in a supportive environment with opportunities for growth.
- Why this job: Make a real difference by supporting key decision-makers in your community.
- Qualifications: Strong communication skills and proficiency in IT applications required.
- Other info: Flexible working hours and travel around the borough for meetings.
The predicted salary is between 30000 - 40000 £ per year.
Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council.
Main purpose of position
- Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required.
- Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines.
- Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent.
- Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format.
- Operate within guidelines as set by the Service Director.
- Receive and filter incoming telephone calls from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public.
- Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity.
- Initiate own calls where necessary exercising tact, discretion and courtesy.
- Utilise a range of IT applications including word-processing, spreadsheets and e-mail.
- Process work to high standards and strict deadlines.
- Maintain the Senior Management's diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme.
- Liaise with Members, Officers and external organisations to ensure that all appropriate arrangements are made for meetings, seminars and conferences, organising travel and accommodation as necessary.
- Under direction of the Business Improvement Manager - Business Support, provide administrative and organisational support to ad-hoc and ongoing projects and other defined tasks.
Skills and Experience
- Effective and credible communicator, able to deal with a wide range of people in a courteous but assertive manner.
- Able to produce clear, accurate, unambiguous, understandable and grammatically correct documents.
- Competent in use of word-processing/spreadsheets/E-Mail packages.
- Work closely to organisational priorities and deadlines - able to progress and facilitate matters.
- Able to work on own initiative, make informed judgement without frequent recourse to management.
- Ability quickly to learn, understand and apply the intricacies of operation of the functions within the directorate.
- NVQ3 in Business Administration or equivalent experience.
- Able to travel around the borough to attend meetings or events.
- Able to adjust working hours to meet the demand of the service.
About Us
Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Executive Personal Assistant employer: Connect2Luton
Contact Detail:
Connect2Luton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to feel confident, so practice common interview questions and think about how your skills match the role of an Executive Personal Assistant.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always looking for talented individuals like you!
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the job description. We want to see how you can bring your unique flair to the role of Executive Personal Assistant!
Show Off Your Communication Skills: Since effective communication is key for this position, ensure your written application is clear, concise, and free of errors. We love a good, well-structured document that showcases your ability to produce accurate and unambiguous correspondence.
Highlight Your IT Proficiency: Mention your experience with word-processing, spreadsheets, and email applications. We’re looking for someone who can hit the ground running, so let us know how tech-savvy you are in your application!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep everything organised. Plus, it shows you’re keen on joining our team at Connect2Luton!
How to prepare for a job interview at Connect2Luton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with the job description and think about how your skills align with the tasks mentioned, like drafting reports and managing diaries.
✨Showcase Your Communication Skills
As a Personal Assistant, effective communication is key. Prepare examples of how you've successfully communicated with various stakeholders in the past. Be ready to demonstrate your ability to produce clear and accurate documents during the interview.
✨Demonstrate Your IT Proficiency
Since the role requires using various IT applications, brush up on your skills with word-processing and spreadsheets. You might be asked to perform a task or answer questions related to these tools, so be prepared to showcase your competence.
✨Prepare for Scenario Questions
Expect questions that assess your judgement and prioritisation skills. Think of scenarios where you had to manage multiple tasks or deal with difficult calls. Practising your responses will help you convey your ability to handle the demands of the role effectively.