At a Glance
- Tasks: Support senior management with admin tasks, correspondence, and data analysis.
- Company: Join Luton Borough Council, a forward-thinking local authority.
- Benefits: Flexible hours, competitive pay, and opportunities for professional growth.
- Other info: Dynamic role with the chance to work on exciting projects.
- Why this job: Make a difference in your community while developing valuable skills.
- Qualifications: Strong communication skills and proficiency in IT applications required.
The predicted salary is between 30000 - 40000 £ per year.
Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council. Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required.
Responsibilities
- Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines.
- Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent.
- Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format.
- Operate within guidelines as set by the Service Director.
- Receive and filter incoming telephone calls from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public.
- Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity.
- Initiate own calls where necessary exercising tact, discretion and courtesy.
- Utilise a range of IT applications including word-processing, spreadsheets and e-mail.
- Process work to high standards and strict deadlines.
- Maintain the Senior Management's diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme.
- Liaise with Members, Officers and external organisations to ensure that all appropriate arrangements are made for meetings, seminars and conferences, organising travel and accommodation as necessary.
- Under direction of the Business Improvement Manager - Business Support, provide administrative and organisational support to ad-hoc and ongoing projects and other defined tasks.
Qualifications
- Effective and credible communicator, able to deal with a wide range of people in a courteous but assertive manner.
- Able to produce clear, accurate, unambiguous, understandable and grammatically correct documents.
- Competent in use of word-processing/spreadsheets/E-Mail packages.
- Work closely to organisational priorities and deadlines - able to progress and facilitate matters.
- Able to work on own initiative, make informed judgement without frequent recourse to management.
- Ability quickly to learn, understand and apply the intricacies of operation of the functions within the directorate.
- NVQ3 in Business Administration or equivalent experience.
- Able to travel around the borough to attend meetings or events.
- Able to adjust working hours to meet the demand of the service.
Equal Opportunity Statement
We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Strategic Executive Assistant | Data‑Driven Admin in Caddington employer: Connect2Luton
Luton Borough Council is an exceptional employer that values its employees by fostering a supportive and inclusive work culture. With a focus on professional development, staff are encouraged to grow their skills while contributing to meaningful projects that impact the community. Located in Luton, employees benefit from a dynamic environment where collaboration and innovation are at the forefront, making it an ideal place for those seeking a rewarding career in public service.
StudySmarter Expert Advice🤫
We think this is how you could land Strategic Executive Assistant | Data‑Driven Admin in Caddington
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, so make sure you take advantage of everything we offer.
We think you need these skills to ace Strategic Executive Assistant | Data‑Driven Admin in Caddington
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Strategic Executive Assistant role. Highlight your relevant experience in secretarial and administrative support, and don’t forget to mention your skills in drafting correspondence and reports!
Showcase Your Communication Skills:Since effective communication is key for this role, give examples of how you've successfully dealt with a variety of people. Use clear and concise language in your application to demonstrate your ability to produce accurate and unambiguous documents.
Highlight Your IT Proficiency:Mention your experience with word-processing, spreadsheets, and email applications. If you’ve worked with data analysis or presentation tools, be sure to include that too! We love seeing candidates who are tech-savvy and can handle management information.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Connect2Luton
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the responsibilities listed in the job description, especially around drafting correspondence and managing data. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Communication Skills
As a Strategic Executive Assistant, effective communication is key. Prepare examples of how you've successfully communicated with various stakeholders in the past. Be ready to demonstrate your ability to produce clear and accurate documents, as this will be crucial for the role.
✨Be Data Savvy
Since the role involves collecting and interpreting data, brush up on your data manipulation skills. Think of instances where you've used data to inform decisions or improve processes. Being able to discuss this will show that you can handle the analytical aspects of the job.
✨Demonstrate Your Initiative
The job requires someone who can work independently and make informed judgements. Prepare to share examples of when you've taken the initiative in previous roles. Highlight how you prioritised tasks and managed deadlines effectively, as this will resonate well with the interviewers.
