At a Glance
- Tasks: Provide top-notch admin support and manage team communications for impactful projects.
- Company: Join Luton Borough Council, a forward-thinking organisation dedicated to community service.
- Benefits: Gain valuable experience, flexible working hours, and a supportive team environment.
- Other info: Opportunity to grow within a diverse team and contribute to meaningful community initiatives.
- Why this job: Make a difference in social care while developing your skills in a dynamic setting.
- Qualifications: Experience in administration and project management; strong communication skills are a must.
The predicted salary is between 30000 - 40000 £ per year.
Connect2Luton are excited to recruit a Minute Taking Administrator on behalf of Luton Borough Council.
Main purpose of position
The post holder will provide high level administration support and information to the Strategy, Engagement & Implementation. They will support the management of the Team inbox’s to action the tasks according to priority with the aim of improving the quality of data that is recorded on social care systems. They will also provide support to ensure the efficient running of projects. They will support the administration tasks in relation to external suppliers and contribute to the performance management in relation to the key performance indicators set.
Responsibilities
- Undertake and lead on complex administrative tasks in a high volume and deadline driven environment.
- Manage specific project support tasks with minimal supervision as part of own workload as required by line management.
- Support the management of team email box(s) to ensure action in a timely way ensuring accurate recording.
- Ensure data recorded is accurate and concise.
- Creation, development and maintenance of records, files and statistical information for evidence based data.
- Handle conflicting priorities from managers being aware of public scrutiny and partnership working within LBC and with local stakeholders requiring a high level of professionalism.
- Taking on a coordination function between the council and externally commissioned resource to support timely actions and forward planning.
- Manage the logistics and administration of all identified project meetings, to include suitable minute taking records, ensuring the division maintain a uniformed communication strategy and information flow across all meetings.
- Maintain and collate management information to meet divisional management requirements, and produce periodic reports within defined time-scales to enable management to review performance.
- Develop, implement, maintain and monitor administrative systems and procedures to support operational needs of the division, ensure the team is up to date with public information, national and local policies, procedures and strategy.
- Be able, and as a nominated responsible officer, to undertake the processing of invoices, and stores requisitions, managing the distribution and the returning of laptops and equipment as and when required, maintaining accurate records.
- To participate and where required facilitate working relationships with teams and staff from other divisions to ensure consistency as far as practicable.
- Contribute to the maintenance of a healthy, safe, effective working environment, monitoring compliance with legal and regulatory requirements including H&S, property, equipment issues, and IT facilities.
- Ensure that relevant corporate and departmental procedures are available and kept up to date.
Skills and Experience
- Demonstrable administrative experience including developing, managing and maintaining complex administrative systems and procedures.
- Some experience of organising and leading project work.
- Previous local authority experience or Social Care setting.
- Ability to communicate and build effective relationships with staff and stakeholders in a polite manner at levels.
- Ability to write clear letters and reports.
- Good IT skills.
- Able to use own initiative.
- Ability to perform basic calculations and analyse and interpret data.
- Excellent administrative and organisational skills.
- Able to provide a quality service to customers.
- Some understanding of national policy surrounding health and social care.
- Education to Level 2 Business management or equivalent experience.
- Able to attend meetings and undertake work at various locations throughout the Borough.
We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Minute Taking Business Administrator in Caddington employer: Connect2Luton
Connect2Luton is an exceptional employer, offering a dynamic work environment within Luton Borough Council that prioritises professional growth and development. Employees benefit from a supportive culture that values collaboration and innovation, alongside opportunities to engage in meaningful projects that directly impact the community. With a commitment to maintaining a healthy work-life balance and providing comprehensive training, Connect2Luton ensures that its staff are well-equipped to excel in their roles while contributing to the greater good.
StudySmarter Expert Advice🤫
We think this is how you could land Minute Taking Business Administrator in Caddington
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to Luton Borough Council. A friendly chat can open doors and give you insights that might just land you the job.
✨Tip Number 2
Prepare for interviews by practising common questions related to minute taking and project administration. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed complex administrative tasks or projects in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Minute Taking Business Administrator in Caddington
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Minute Taking Business Administrator role. Highlight your relevant experience in administration and project support, and don’t forget to mention any local authority or social care experience you have!
Show Off Your Skills:We want to see your excellent administrative and organisational skills shine through. Be specific about your IT skills and any experience you have with managing complex systems. Use examples that demonstrate how you've successfully handled conflicting priorities in the past.
Be Clear and Concise:When writing your application, clarity is key! Make sure your letters and reports are easy to read and free from jargon. We appreciate straightforward communication, so keep it professional yet approachable.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Connect2Luton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Minute Taking Business Administrator. Familiarise yourself with the key tasks mentioned in the job description, such as managing team inboxes and supporting project logistics. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience, especially any complex systems you've managed. Think of specific examples where you've successfully organised projects or maintained records. Highlighting your ability to handle conflicting priorities will also impress the interviewers.
✨Practice Your Minute-Taking Techniques
Since minute-taking is a crucial part of this role, practice summarising meetings or discussions beforehand. Bring along a sample of your minutes if possible, or be ready to explain how you ensure accuracy and clarity in your notes. This will show that you’re proactive and ready to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions about the team dynamics, ongoing projects, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
