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- Tasks: Support financial operations by managing materials contracts and processing invoices efficiently.
- Company: Join Luton Borough Council through Connect2Luton, a dynamic public sector recruitment service.
- Benefits: Gain valuable experience in finance administration with opportunities for career growth.
- Why this job: Make a real difference in your community while developing essential financial skills.
- Qualifications: Experience in financial admin and strong communication skills are a must.
- Other info: Flexible work environment with a focus on teamwork and support.
The predicted salary is between 30000 - 42000 £ per year.
Connect2Luton are excited to recruit a Finance Support Officer on behalf of Luton Borough Council.
Main Purpose of Position
To provide effective and efficient financial administrative support to the Building and Technical Services Division by accurately and effectively administering the materials contracts and ensuring that all invoices are paid and materials purchased in a timely manner, so that the business is not disrupted due to wrong materials being supplied, late delivery or no delivery. To support the Finance Supervisor by effectively following the Councils Financial Regulations and Procurement procedures.
You will be responsible to:
- Provide support to all areas of BTS by effectively and efficiently purchasing non-standard materials, such as windows, doors, fire doors, bathrooms, special equipment (aids & adaptations) ensuring the best value for money by driving down the cost to the business and lowering risk whilst adhering to the Procurement rules.
- Provide advice and guidance to all teams in relation to purchasing queries.
- Follow defined administrative procedures in relation to purchasing, invoicing and Good Received Notes.
- Maintain accurate records on a day-to-day basis so that BTS remains compliant with Financial Audit regulations.
- Accurately and efficiently process consolidated invoicing.
- Work in tandem with the Senior Transactional Procurement Buyers to achieve LBC's Procurement strategy and objectives, whilst ensuring compliance with the Procurement Policy and overall Council's regulations.
- Carry out spend profiling and procurement benchmarking, and positively challenge demand.
- Ensure that the Procurement Service Level Agreements and Key Performance Indicators are met.
- Process purchase orders following the defined procedures in order that materials are supplied to meet the requirements of the service.
- Process invoices for payment and raise invoices for collection of income from both work in progress and completed jobs.
- Update records and provide management with statistical and general ledger information.
- Effectively manage the Landlord Lighting process for all communal lighting so that all bills are paid in a timely manner.
- Successfully resolve any discrepancies, arrange appointments with BTS and the Utility companies so that issues are resolved and projects progressed.
- Accurately breakdown the invoices into individual BTS cost centres using IBS reporting.
- Accurately cross-reference invoices received to the orders placed.
- Identify any discrepancies and endeavour to resolve them with the correct team.
- Provide advice and guidance to all departments in relation to low value transaction queries.
Skills and Experience
- Demonstrable experience of dealing with financial administrative procedures.
- Demonstrable experience of administrative systems and processes.
- Able to communicate effectively and politely, in writing and verbally, with a range of people including customers, internal colleagues and external agencies.
- Able to use computer technologies including word processing, spreadsheet, e-mail, databases etc.
- Able to work on own initiative within guidelines, planning, prioritising and organising work.
- Able to work to procedures, guidelines and targets / deadlines.
- Demonstrable experience of working in finance administration team.
- Able to attend sites throughout the borough as required.
- Flexible to support other BTS teams and colleagues as required.
About Us
Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract, and interim roles at the Council. Our heritage and being local government owned means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council for several years. We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Finance Support Officer in Caddington employer: Connect2Luton
Contact Detail:
Connect2Luton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Support Officer in Caddington
✨Tip Number 1
Network like a pro! Reach out to your connections in finance or local government. A friendly chat can lead to insider info about job openings or even a referral. Don’t be shy; we all know someone who knows someone!
✨Tip Number 2
Prepare for the interview by researching Luton Borough Council and their financial processes. Show us you’re not just another candidate; demonstrate your knowledge of their procurement policies and how you can contribute to their goals.
✨Tip Number 3
Practice your communication skills! You’ll need to interact with various teams, so being able to articulate your thoughts clearly is key. We suggest doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for candidates who are eager to join our team and make a difference in the community.
We think you need these skills to ace Finance Support Officer in Caddington
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience align with the Finance Support Officer role. We want to see how you can bring value to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Showcase Your Attention to Detail: Since this role involves financial administration, it’s crucial to demonstrate your attention to detail. Double-check your application for any errors or inconsistencies before submitting it. We’re looking for someone who can manage records accurately!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Connect2Luton
✨Know Your Numbers
As a Finance Support Officer, you'll be dealing with financial data daily. Brush up on your understanding of financial administrative procedures and be ready to discuss how you've successfully managed invoices and purchasing in the past. Use specific examples to showcase your experience.
✨Master the Procurement Process
Familiarise yourself with procurement rules and regulations before the interview. Be prepared to explain how you would ensure compliance while driving down costs. This shows that you understand the importance of adhering to guidelines while still achieving value for money.
✨Communication is Key
You'll need to communicate effectively with various teams and external agencies. Practice articulating your thoughts clearly and politely. Think of scenarios where you've resolved discrepancies or provided guidance, as these will demonstrate your ability to handle purchasing queries.
✨Stay Organised and Proactive
The role requires strong organisational skills and the ability to work independently. Prepare to discuss how you prioritise tasks and manage deadlines. Share examples of how you've maintained accurate records and processed invoices efficiently to keep operations running smoothly.