At a Glance
- Tasks: Support senior management with admin tasks, correspondence, and data analysis.
- Company: Join Luton Borough Council, a dynamic and inclusive workplace.
- Benefits: Gain valuable experience, flexible hours, and opportunities for growth.
- Other info: Ideal for those looking to kickstart their career in administration.
- Why this job: Make a real difference while developing your professional skills in a supportive environment.
- Qualifications: Strong communication skills and proficiency in IT applications required.
The predicted salary is between 30000 - 40000 £ per year.
Connect2Luton are excited to recruit a Personal Assistant on behalf of Luton Borough Council. Provide effective secretarial and administrative support to the Senior Management team and undertake specific support tasks as required.
Responsibilities
- Draft and originate correspondence and reports (including committee reports) on behalf of the Service Director, from rough drafts or following broad guidelines.
- Exercise personal judgement in ensuring that written communications are accurate, unambiguous and fluent.
- Collect, analyse and interpret statistical and other management information, manipulating and presenting data in a comprehensible format.
- Operate within guidelines as set by the Service Director.
- Receive and filter incoming telephone calls from a wide range of sources including senior management, elected Members, VIPs, other statutory agencies and the general public.
- Exercise judgement in the prioritisation of calls, dealing with matters within own remit and/or referring calls as necessary to ensure continuity.
- Initiate own calls where necessary exercising tact, discretion and courtesy.
- Utilise a range of IT applications including word-processing, spreadsheets and e-mail.
- Process work to high standards and strict deadlines.
- Maintain the Senior Management's diaries through prioritisation, allocation and organisation of appointments within a scheduled work programme.
- Liaise with Members, Officers and external organisations to ensure that all appropriate arrangements are made for meetings, seminars and conferences, organising travel and accommodation as necessary.
- Under direction of the Business Improvement Manager - Business Support, provide administrative and organisational support to ad-hoc and ongoing projects and other defined tasks.
Qualifications
- Effective and credible communicator, able to deal with a wide range of people in a courteous but assertive manner.
- Able to produce clear, accurate, unambiguous, understandable and grammatically correct documents.
- Competent in use of word-processing/spreadsheets/E-Mail packages.
- Work closely to organisational priorities and deadlines - able to progress and facilitate matters.
- Able to work on own initiative, make informed judgement without frequent recourse to management.
- Ability quickly to learn, understand and apply the intricacies of operation of the functions within the directorate.
- NVQ3 in Business Administration or equivalent experience.
- Able to travel around the borough to attend meetings or events.
- Able to adjust working hours to meet the demand of the service.
Equal Opportunity Statement
We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Executive Personal Assistant in Caddington employer: Connect2Luton
Luton Borough Council is an exceptional employer that values its employees by fostering a supportive and inclusive work culture. As an Executive Personal Assistant, you will benefit from professional development opportunities, a collaborative environment, and the chance to make a meaningful impact within the community. Located in Luton, you will enjoy a vibrant local atmosphere while contributing to the efficient operation of local governance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant in Caddington
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to feel confident, so practice common interview questions and think about how your skills match the role of an Executive Personal Assistant.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Executive Personal Assistant in Caddington
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the job description. We want to see how you can bring your unique flair to the role of Executive Personal Assistant!
Show Off Your Communication Skills:Since effective communication is key for this role, ensure your written application is clear, concise, and free from errors. We love a good, well-structured document that showcases your ability to produce accurate and unambiguous correspondence.
Highlight Your IT Proficiency:Mention your experience with word-processing, spreadsheets, and email applications. We’re looking for someone who can hit the ground running, so let us know how tech-savvy you are in your application!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep everything organised. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Connect2Luton
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the responsibilities listed in the job description, especially around drafting correspondence and managing diaries. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Communication Skills
As an Executive Personal Assistant, communication is key. Prepare examples of how you've effectively communicated with various stakeholders in the past. Be ready to demonstrate your ability to produce clear and accurate documents, as this will be crucial for the role.
✨Be Ready to Prioritise
The role involves filtering calls and managing appointments, so think about how you would handle competing priorities. During the interview, discuss your approach to prioritising tasks and give examples of how you've successfully managed multiple demands in previous roles.
✨Tech Savvy is a Must
You'll need to use various IT applications, so brush up on your skills with word-processing and spreadsheets. If you have experience with specific software mentioned in the job description, be sure to highlight that. You might even want to mention any projects where you used these tools to achieve great results.
