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- Tasks: Provide high-level support to senior leaders and manage their daily operations.
- Company: Join the dynamic team at the London Borough of Hackney.
- Benefits: Competitive hourly pay, hybrid work model, and a chance to make an impact.
- Other info: Opportunity for growth in a large public sector organisation.
- Why this job: Be a key player in a fast-paced environment and support vital community services.
- Qualifications: Experience in administrative support and strong communication skills required.
Role: Executive Support Assistant
Hybrid: 2 days in the office, Hackney E8
Duration: 6 Weeks
ASAP Start
£20.21 - £22.86 Per Hour (PAYE)
£28.76 - £30.81 Per Hour (Umbrella)
Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Experienced Executive Support Assistant to provide high-level, confidential support to our senior leadership team, working across the Children's & Educations Directorate and the Adults Health & Integration.
The Role
As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations.
Key Responsibilities Include:
- Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently.
- Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up.
- Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues.
- Problem Solving: Interpreting information requests and solving routine problems professionally and politely.
- Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs.
About You
We are looking for someone who can anticipate needs before they arise and remain calm under pressure. You will bring:
- Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers.
- Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public.
- Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.).
- Adaptability: The flexibility to work successfully in both remote and office environments while embracing change.
- Discretion: Experience handling highly sensitive and confidential information with professionalism.
Why Hackney?
This is an opportunity to work at the heart of a large, dynamic public sector organisation. You will play a crucial role in supporting the Council during times of crisis and emergency, contributing directly to the borough's success.
Executive Support Assistant C&A employer: Connect2Hackney
Contact Detail:
Connect2Hackney Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Assistant C&A
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Support Assistant role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research the organisation and its leadership team. Be ready to discuss how your skills can help them manage their busy schedules and tackle challenges head-on. Show them you’re the proactive support they need!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with senior managers and stakeholders, being articulate is key. Try mock interviews with friends or family to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Executive Support Assistant gig. Plus, it shows you’re serious about joining the team at Hackney!
We think you need these skills to ace Executive Support Assistant C&A
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Support Assistant role. Highlight your administrative prowess and any experience with senior management to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you the perfect candidate. Don’t forget to mention your adaptability and problem-solving skills!
Show Off Your Tech Skills: Since tech savviness is key for this role, make sure to mention your proficiency in Microsoft Office and Google Workspace. We want to see how you can leverage these tools to support our Directors effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Connect2Hackney
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Assistant. Familiarise yourself with diary management, meeting support, and operational assistance tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves liaising with senior managers and external stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations. This will highlight your exceptional communication skills.
✨Demonstrate Problem-Solving Abilities
Be ready to discuss specific instances where you've successfully solved problems or managed challenges in your previous roles. Think about how you interpreted information requests or handled sensitive situations. This will show that you can remain calm under pressure and think on your feet.
✨Emphasise Your Tech Savviness
Make sure to mention your proficiency in Microsoft Office and Google Workspace during the interview. You might even want to prepare a quick example of how you've used these tools to improve efficiency in your past roles. This will reassure them that you can adapt quickly to their systems.