Trainee Tools & Equipment Coordinator in Southampton

We’re looking for a motivated and organised Trainee Tools & Equipment Coordinator to join our Stores team and develop a career in asset management, compliance and operational support.

This is an excellent opportunity for someone looking to gain hands‑on experience in a busy operational environment. Working alongside experienced colleagues, you’ll receive training and development while supporting the control, maintenance and compliance of tools, equipment, small plant and PPE used across the business.

Location:

Foundation House, Hedge End, Southampton

• Support the day-to-day operation of the Stores department.
• Pick, prepare and process tools, equipment and PPE requests for operational teams.
• Assist with stores administration, stock queries and equipment requests.
• Communicate stock availability and collection arrangements to internal stakeholders.
• Support the ordering of specialist equipment and non-stocked items through Procurement.
• Assist with maintaining accurate records and departmental documentation.

Asset Management and Compliance

• Support the management of tools, equipment, small plant and PPE records.
• Assist with maintaining compliance records for calibration, LOLER inspections, PAT testing and other statutory requirements.
• Help monitor equipment due for inspection, testing or calibration.
• Update company systems with asset and compliance information.
• Support the maintenance of asset certification and compliance documentation.
• Liaise with suppliers and internal teams regarding equipment inspections and testing.

Stock Control and Inventory

• Book in deliveries and record goods received against purchase orders.
• Support stock counts, audits and inventory checks.
• Restock shelves and maintain organised storage locations.
• Process goods inwards and outwards using inventory systems.
• Report stock shortages, discrepancies and damaged items.
• Assist in maintaining stock levels to support operational requirements.

Equipment Returns and Inspection Support

• Process returned tools, equipment and PPE.
• Assist with equipment cleaning, preparation and basic maintenance prior to reissue.
• Support operative kit swaps and replacement equipment requirements.
• Help manage equipment approaching calibration, inspection or expiry dates.
• Maintain accurate records relating to equipment allocation and returns.
• Ensure equipment is stored safely and correctly.

Training and Development

• Participate in training programmes relating to stores operations, asset management and equipment compliance.
• Develop knowledge of inspection, testing and certification requirements.
• Once trained and authorised, support PAT testing, ladder inspections, LOLER inspections and other compliance activities.
• Assist with maintaining inspection records and certification documentation.
• Develop the skills required to take on increased responsibility within the department.

Health, Safety and Continuous Improvement

• Work in accordance with company Health & Safety procedures and safe systems of work.
• Maintain a clean, organised and professional Stores environment.
• Ensure equipment, tools and materials are stored safely and securely.
• Support improvements to Stores processes, stock control and asset management activities.
• Contribute positively to team objectives and service delivery.

Qualifications

• Strong organisational skills and attention to detail.
• Good communication skills and a willingness to learn.
• Basic IT skills, including Microsoft Office applications.
• Ability to manage multiple tasks in a busy environment.
• A proactive and positive attitude.
• Ability to work independently and as part of a team.
• Good problem‑solving skills and willingness to seek guidance when required.
• Strong interpersonal skills and the ability to build positive working relationships.
• An interest in stores operations, asset management, compliance or operational support.

Educational Requirements

• GCSE Maths and English (or equivalent).
• Knowledge of Microsoft Office applications.
• Previous experience in a Stores, Warehouse, Administration or Operational Support environment is advantageous but not essential.
• Experience using inventory or stock control systems would be beneficial.
• Full UK Driving Licence is desirable.
• Willingness to undertake training relating to stores operations, asset management and equipment compliance.