Executive Assistant in Hedge End

Connect it Utility Services is a leading multi-utility provider, delivering innovative infrastructure solutions across electricity, water, and gas networks. We pride ourselves on operational excellence, strong partnerships, and a commitment to safety, quality, and sustainability. As we continue to grow, we are looking for a highly organised and professional Executive Assistant to support our leadership team and help drive business efficiency.

This role is essential in ensuring the smooth day-to-day operation of directorate activities, enabling senior leaders to focus on strategic priorities and operational delivery. You will be responsible for managing communications, coordinating schedules, supporting key meetings, and maintaining a structured and efficient working environment. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys working at the heart of a growing business.

Responsibilities

• Manage and coordinate multiple directorate inboxes, ensuring emails are reviewed, prioritised, and actioned or escalated appropriately, maintaining strict confidentiality at all times.
• Maintain and optimise Directors’ calendars, scheduling meetings, appointments, and site visits while ensuring efficient use of time and alignment with business priorities.
• Handle sensitive and confidential information with discretion, ensuring secure management of communications, documents, and business matters.
• Act as a key point of contact for internal and external stakeholders, providing a professional and trusted interface on behalf of the leadership team.
• Coordinate and support board meetings and senior leadership meetings, including preparation and distribution of agendas, board packs, and supporting materials.
• Attend key meetings where required to take accurate and confidential minutes, track actions, and ensure timely follow-up and completion.
• Support the planning and delivery of company events, leadership sessions, and internal engagement activities, ensuring they are well organised and professionally executed.
• Coordinate travel arrangements, accommodation, and logistics for Directors, ensuring efficiency, discretion, and cost-effectiveness.
• Prepare high-quality reports, presentations, and correspondence, ensuring accuracy, consistency, and professionalism.
• Maintain organised and secure filing systems, ensuring confidential information is appropriately stored and accessible when required.
• Liaise with teams across the business to gather information, provide updates, and ensure alignment on key directorate priorities.
• Monitor deadlines, commitments, and deliverables, proactively following up on actions to ensure progress and accountability.
• Identify and implement improvements to administrative processes and systems, driving efficiencies and enhancing the overall effectiveness of the directorate.
• Provide flexible, high-level administrative support across the directorate, ensuring the smooth day-to-day operation of leadership activities.

Skills Required

• Proven experience in an Executive Assistant or senior administrative role supporting senior leadership or board-level stakeholders.
• Demonstrable ability to handle highly confidential and sensitive information with integrity and discretion.
• Strong organisational, coordination, and time-management skills with the ability to prioritise effectively.
• Excellent written and verbal communication skills, with a professional and confident approach.
• High level of attention to detail and accuracy in all work.
• Ability to manage multiple tasks, competing priorities, and deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to build trust and relationships at all levels of the organisation.
• Proactive mindset with the ability to anticipate needs and drive actions forward.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Experience supporting board meetings, events, or corporate governance processes is highly desirable.
• Experience within the multi-utility, construction, or infrastructure sector would be advantageous.

Educational Requirements

• Proficiency in Microsoft Office applications is essential; experience with CRM or document management systems is advantageous but training will be provided.
• A business administration qualification or equivalent experience is desirable.
• Full UK driving licence is essential.

Connect it is an equal opportunities employer, and we value diversity and promote equality across our business. We welcome applications from all sections of society and are always happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.