Employee Relations Coordinator in Hedge End

Are you passionate about people, processes, and creating a positive workplace culture? We’re looking for an organised, proactive Employee Relations (ER) Co-ordinator to become a vital part of our ER department.

If your ready to make an impact and contribute to a collaborative and people focused environment, we’d love to hear from you!

• Serve as the first point of contact for ER-related queries and administer necessary processes.
• Monitor the HR inbox, ensuring timely responses and escalation where necessary.
• Support the ER lead in handling disputes, legal matters and disciplinary processes.
• Assist line managers with end-to-end disciplinary procedures, including documentation and meetings.
• Coordinate employee troubleshooting and conflict resolution to support positive workplace relations.
• Conduct and support sexual harassment risk assessments, ensuring a safe and respectful workplace environment.

Contract Management & Employee Data

• Prepare and manage contract templates, ensuring accurate terms and conditions of employment.
• Maintain and update employee records in Salesforce, ensuring compliance with GDPR.
• Process documentation for employee amendments, coordinating with IT for system updates.
• Support probation review meetings, tracking and recording feedback from line managers.

Payroll & Benefits Administration

• Administer data for standard monthly and day rate payroll, supporting weekly and monthly payroll submissions.
• Add employee details to payroll sheets and manage related documentation (eg, P45, new starter declarations).
• Ensure leavers are processed correctly, updating relevant systems and payroll records.

Leave Management

• Manage and process annual leave requests and records.
• Lead and oversee maternity/paternity leave processes, ensuring accurate tracking and correspondence.
• Support initiatives to promote employee wellbeing, ensuring compliance with best practices.
• Administer and process exit interviews to gather feedback and improve retention strategies.
• Ensure all aspects of leavers’ processing, inc. payroll, systems updates and documentation, completed efficiently.

Procurement & Documentation Support

• Raise necessary Purchase Orders (POs) to enable the ordering of approved materials or equipment.
• Ensure employee documentation is correctly processed and stored in compliance with data protection regulations.

Qualifications

• Strong understanding of UK employment law and HR best practices.
• Excellent organisational and administrative skills.
• High attention to detail and accuracy in data processing.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with professionalism.
• Proficient in HR systems, Salesforce and payroll management tools.

Preferred

• Previous experience in an HR or Employee Relations role, ideally within the construction industry.
• Experience in payroll processing and HR systems management.
• CIPD qualification (desirable but not essential).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).