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- Tasks: Manage HR operations and payroll coordination for a small European team.
- Company: Dynamic company based in Nottingham with a focus on HR excellence.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Join a collaborative team and make a real impact in HR operations.
- Qualifications: Experience in HR administration and payroll coordination is essential.
- Other info: On-site role with a vibrant workplace culture.
The predicted salary is between 36000 - 60000 £ per year.
Location: Nottingham (on-site, 5 days per week) with support across European entities.
Reports to Finance Director with day-to-day partnership with the HR Business Partner (Europe).
Role Purpose
This role exists to remove administrative workload from the HR Business Partner by taking ownership of core HR operations and payroll coordination across a small European population (c. 190 headcount). The position is not an Employee Relations (ER) / casework role; ER investigations, formal processes, and complex people matters remain with the HR Business Partner.
The ideal candidate enjoys structured, repeatable work, thrives on accuracy and deadlines, and is comfortable operating in a lower-volume environment where the priority is getting the essentials done exceptionally well.
Key Responsibilities
- Payroll Coordination
- Collect, validate, and reconcile payroll inputs each month (starters, leavers, contractual changes, absence data, statutory items) for monthly payroll cycles where applicable.
- Liaise with the external payroll provider to ensure accurate and timely processing, resolving queries and correcting discrepancies before submission deadlines.
- Maintain accurate payroll documentation and audit trail in line with GDPR and internal controls.
- Support year-end payroll activities and reporting as required.
- Prepare annual pay review files and support processing changes.
- Pension Administration
- Administer pension scheme activity: enrolments, opt-outs, and changes, ensuring compliance with statutory requirements and scheme rules.
- HR Administration
- Own day-to-day HR admin tasks that sit below HRBP level, including:
- Adding new starters and maintaining employee records across HR and holiday/absence systems.
- Maintaining and auditing electronic personnel files (GDPR compliant).
- Producing routine reports (headcount, org charts, trackers) and maintaining accuracy of HR data.
- Preparing standard letters and documentation (contracts, offer letters, variations) and ensuring correct filing and version control.
- Support drafting and posting job adverts/specifications and coordinate the candidate pipeline.
- Arrange interviews and manage scheduling/logistics.
- Ensure timely communication to candidates (updates, feedback, outcomes).
- Complete right-to-work checks and ensure documentation is compliant.
- Prepare welcome packs, contracts, and onboarding schedules; maintain accurate employee records throughout.
- Coordinate leaver administration, including exit documentation, system access closure, company property returns, and final payroll inputs.
- Track and maintain absence and leave records; ensure work patterns/schedules are accurately reflected.
- Act as first point of contact for HR systems/holiday system queries, providing guidance to users and escalating issues as needed.
- Provide first-line guidance on basic HR policies and processes, escalating anything complex to the HR Business Partner.
- Support HRBP with meeting prep and team meeting packs (collating data, trackers, actions).
What We’re Looking For
- Proven experience in HR administration with a strong operational focus.
- Demonstrable experience coordinating monthly payroll with an external payroll provider (data gathering, validation, submissions, query resolution).
- Confidence with payroll fundamentals (e.g., statutory items, starters/leavers, pensions inputs, and common payroll queries).
- Highly organised, deadline-driven, and meticulous attention to detail.
- Comfortable with on-site work 5 days per week.
- Strong Microsoft Office skills (Excel, Outlook, Word, Teams).
Preferred
- Working toward (or holding) a CIPP qualification (Level 1–2) or equivalent payroll learning focus.
- Experience supporting multi-country or multi-site HR administration in Europe (even if payroll is UK-led via a provider).
Hr Coordinator in Nottingham employer: Connect Group
Contact Detail:
Connect Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hr Coordinator in Nottingham
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common HR interview questions with a friend or in front of a mirror. Focus on your experience with payroll coordination and HR administration, as these are key for the role. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer! Ask about their HR processes or how they handle payroll discrepancies. This shows you're engaged and thinking critically about the role.
✨Tip Number 4
Apply through our website for a smoother process! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join the team.
We think you need these skills to ace Hr Coordinator in Nottingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your experience in payroll coordination and HR administration, and don’t forget to mention any relevant qualifications or skills that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your attention to detail and organisational skills, and how they align with the responsibilities outlined in the job description.
Showcase Your Experience: When filling out your application, be specific about your past experiences. Include examples of how you've successfully managed payroll processes or HR admin tasks, as this will demonstrate your capability to handle the core responsibilities of the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining the StudySmarter team!
How to prepare for a job interview at Connect Group
✨Know Your Payroll Basics
Make sure you brush up on payroll fundamentals before the interview. Understand the key components like starters, leavers, and statutory items. Being able to discuss these confidently will show that you're ready to take on the payroll coordination responsibilities.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation and attention to detail, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything on track and met deadlines.
✨Familiarise Yourself with GDPR
As you'll be handling sensitive employee data, it's crucial to understand GDPR compliance. Be prepared to discuss how you would maintain accurate payroll documentation and ensure data protection in your previous roles.
✨Prepare for HR Admin Scenarios
Think about common HR administrative tasks and how you would handle them. Prepare to discuss how you would manage onboarding, offboarding, and maintaining employee records. This will demonstrate your readiness to support the HR Business Partner effectively.
