At a Glance
- Tasks: Support a busy construction site by managing project documentation and coordinating administration.
- Company: Join a leading construction contractor with a focus on teamwork and innovation.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for career growth.
- Other info: Work on-site in Leith, Edinburgh, and collaborate with a dedicated project team.
- Why this job: Be a key player in a hotel refurbishment project and enhance your skills in construction administration.
- Qualifications: Experience in construction admin or document control, strong IT skills, and attention to detail.
The predicted salary is between 45000 - 55000 £ per year.
CNX Recruitment is working in partnership with a leading construction contractor to recruit an organised and proactive Construction Site Administrator / Document Controller to join their team on a refurbishment project based in Leith, Edinburgh.
This is an excellent opportunity for an experienced construction administrator or document controller to play an important role in supporting the smooth day-to-day running of a busy construction site.
Working closely with the Site Management team, you will be responsible for maintaining accurate project documentation, coordinating site administration and ensuring important project information is recorded, distributed and easily accessible throughout the refurbishment programme.
The successful candidate will be highly organised, IT literate and comfortable working in a fast-paced construction site environment.
Key Responsibilities
- Provide comprehensive administrative support to the site management and wider project team.
- Manage and maintain all project documentation, ensuring records are accurate and up to date.
- Control the issue, receipt and distribution of drawings, specifications and technical documents.
- Maintain document registers, drawing schedules and revision control systems.
- Ensure the latest drawings and project information are available to site personnel and subcontractors.
- Assist with the management of RFIs, technical submissions and other project correspondence.
- Maintain site filing systems, both electronically and in hard copy.
- Coordinate incoming and outgoing emails, correspondence and project communications.
- Assist with compiling and maintaining site reports, meeting minutes and progress updates.
- Maintain site attendance records, delivery documentation and general site records.
- Support the administration of subcontractor documentation, including relevant certificates and compliance records.
- Assist with the preparation of handover documentation and O&M manuals.
- Ensure all project records are maintained in line with company procedures.
- Provide general administrative support to ensure the efficient operation of the site office.
Requirements & Experience
- Previous experience in a construction administration or document control position.
- Experience working within a live construction site environment is highly desirable.
- Strong understanding of construction documentation and drawing revision control.
- Confident using Microsoft Office, particularly Outlook, Word and Excel.
- Experience using document management systems or platforms such as Viewpoint, Aconex or similar would be advantageous.
- Excellent organisational skills with strong attention to detail.
- Ability to manage multiple tasks and prioritise workloads effectively.
- Confident communicator, comfortable liaising with site teams, subcontractors and external stakeholders.
- A proactive approach with the ability to work independently and as part of a wider project team.
The Role
This position will be based on site in Leith, Edinburgh, supporting the delivery of a hotel refurbishment project.
The successful candidate will become an integral part of the project team, helping maintain high standards of administration, document control and project coordination throughout the works.
If you have previous experience in construction administration or document control and are looking for your next opportunity within a busy refurbishment project, CNX Recruitment would be keen to hear from you.
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Site Administrator (Construction) employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator (Construction)
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Confidential, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Site Administrator (Construction) at Confidential.
We think you need these skills to ace Site Administrator (Construction)
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Confidential
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
