Payroll & Administration Assistant
We are looking for an organised and reliable Accounts & Administration Assistant to join the team on a part-time basis (4hrs a day, Mon-Fri), covering maternity leave.
The role will involve providing accounts and administrative support, ensuring timesheets, invoices and financial records are processed accurately and kept up to date.
Key Responsibilities
- - Enter and verify engineers' timesheets and job reports.
- - Process purchase card receipts and code transactions on the online banking system.
- - Calculate and check overtime hours before submission to Payroll.
- - Liaise with Contract Managers and Supervisors to investigate and resolve invoicing queries.
- - Prepare and issue monthly invoices to customers via email and customer systems.
- - Maintain accurate accounting records and ensure all supporting documentation is available.
- - Chase outstanding reports, invoices and supporting paperwork from engineers, subcontractors and suppliers.
- - Upload statutory compliance certificates and documentation to client portals and compliance trackers.
- - Process contract renewals, variations and other contractual requests, ensuring records are kept up to date.
- - Provide general administrative support and assist with other duties as required.
About You
- - Previous experience in an accounts, finance or administrative role.
- - Good attention to detail and strong organisational skills.
- - Confident using computer systems and maintaining accurate records.
- - Good communication skills and the ability to liaise with colleagues, customers and suppliers.
- - Able to manage workloads efficiently and work independently.
Additional Information
- - Contract: Temporary maternity cover.
- - DBS: Standard DBS required.
There is flexibility around working hours, with options such as 8am-12pm, 10am-2pm or 12pm-4pm. Other arrangements may also be considered.
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Payroll and Administration Assistant employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
