Programme Administrator in North East

Programme Administrator

6 months initial contract

Newcastle Upon Tyne

37 hours per week

Monday - Friday

Pay rate between 15-17 per hour

Key Responsibilities

• Programme Administration & Coordination
• Provide day-to-day administrative and coordination support to the rebranding programme and programme lead.
• Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers, and reporting packs.
• Coordinate meetings and workshops, including agendas, materials, minutes, actions, and follow-up.
• Monitor milestones, dependencies, and outstanding actions, escalating delays, risks, and issues where required.
• Maintain effective document control, version control, filing systems, and programme records.
• Prepare reports, presentations, correspondence, and other programme materials.
• Stakeholder Management
• Act as a central point of contact for rebranding-related queries.
• Build effective relationships across operational and support functions, sites, and locations.
• Coordinate requirements and ensure actions are clearly assigned, tracked, and completed.
• Communicate programme updates clearly and consistently.
• Coordinate and influence stakeholders across multiple functions without direct authority.
• Brand & Asset Transition
• Coordinate the assessment and transition of existing branded assets and materials.
• Maintain an accurate inventory of assets affected by the rebrand and track progress through to completion.
• Coordinate updates to areas including:
• PPE and workwear
• Signage and visual branding
• Site assets and equipment
• Documentation and templates
• Internal communications
• Operational processes affected by the rebrand
• Liaise with asset owners and stakeholders to confirm requirements, priorities, progress, and completion.
• Support the planning and scheduling of required branding updates.
• Planning, Reporting & Delivery
• Produce regular programme progress reports and status updates.
• Track budgets, purchasing requirements, procurement activity, and supplier actions where required.
• Monitor dependencies across workstreams and ensure actions are followed up promptly.
• Support implementation planning, business readiness, and programme completion activities.
• Collate information from stakeholders and provide clear visibility of progress, risks, issues, decisions, and dependencies.

Skills & Experience

• Essential
• Proven experience in administration, project coordination, or programme support.
• Strong organisational, administrative, and document-control skills.
• Excellent attention to detail and a commitment to accuracy and quality.
• Ability to manage competing priorities and deliver against challenging deadlines.
• Strong written and verbal communication skills.
• Experience coordinating stakeholders across different teams or functions.
• Experience maintaining project plans, action trackers, risk registers, and reporting packs.
• Ability to work independently, take ownership, and drive actions through to completion.
• Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Teams, and SharePoint.
• Desirable
• Experience supporting business transformation, organisational change, or rebranding programmes.
• Knowledge of procurement, facilities, or operational asset management.
• Experience working across multiple sites, locations, or business functions.
• Experience coordinating suppliers, orders, or physical asset changes.

Key Deliverables

• Success in the role will be demonstrated through:
• Effective programme administration and document control.
• Accurate and up-to-date programme plans, records, trackers, and reports.
• Effective coordination and timely delivery of assigned rebranding activities.
• Clear visibility of progress, actions, risks, issues, and dependencies.
• Timely completion of branding updates across identified business areas.
• Effective stakeholder engagement and consistent programme communication.
• High-quality delivery within agreed deadlines.
• Successful implementation of the rebrand in line with business objectives and agreed timescales.

Travel

The role requires a willingness to travel across UK&I as required.

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