At a Glance
- Tasks: Provide secretarial and administrative support to senior stakeholders in a dynamic professional services team.
- Company: Join a busy City-based professional services firm with a collaborative culture.
- Benefits: Gain valuable experience in a varied client-facing environment with potential for career growth.
- Other info: Flexible working environment with a focus on teamwork and professional development.
- Why this job: Perfect opportunity for those who thrive in fast-paced settings and enjoy supporting high-level professionals.
- Qualifications: Experience in secretarial or administrative roles, strong Microsoft Office skills, and excellent organisation.
The predicted salary is between 29700 - 36300 £ per year.
- Secretarial & Administrative Support - 12-Month Maternity Cover
- Location: City of London
Contract: 12-month fixed-term contract (maternity cover)
We are currently recruiting for a Secretarial & Administrative Support professional to join a busy City-based professional services team on a 12-month fixed-term maternity cover contract.
This is an excellent opportunity for an experienced Secretary, Team Assistant, Personal Assistant, Executive Assistant or Administrator who enjoys working in a varied client-facing environment and is confident supporting senior stakeholders.
You will provide professional and proactive secretarial and administrative support to Partners, Directors and Managers, working closely with the wider secretarial team to ensure the smooth running of the department and consistently high standards of service.
Key Responsibilities
- Managing diaries, arranging meetings and coordinating room bookings.
- Preparing, formatting and proofreading professional documents, proposals, presentations, reports and correspondence.
- Supporting client onboarding and Anti-Money Laundering (AML) processes.
- Drafting routine correspondence and letters for Partner review and approval.
- Maintaining accurate electronic and physical client records, including scanning, filing and archiving.
- Coordinating UK and international travel and accommodation arrangements.
- Assisting with billing processes, Partner expenses and expense claims.
- Supporting month-end administrative activities.
- Providing wider administrative and secretarial support to Partners, Directors, Managers and the wider team.
About You
You will ideally have
- Previous experience in a Secretarial, Personal Assistant, Executive Assistant, Team Assistant or Administrative position in professional services, accountancy or Law firm.
- Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Power Point.
- Excellent organisation and time-management skills, with the ability to manage competing priorities and deadlines.
- Strong attention to detail and a high level of accuracy.
- The ability to handle confidential and sensitive information with discretion.
- Strong interpersonal skills and the ability to build effective relationships with colleagues and senior stakeholders.
- Flexibility and adaptability when priorities or business requirements change.
- A positive and collaborative approach to teamwork.
Previous experience within professional services, accountancy, legal, consultancy or another client-focused environment would be advantageous.
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Secretarial & Administrative Support in London employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
