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- Tasks: Support senior leadership and manage office operations while engaging with diverse stakeholders.
- Company: Dynamic strategy and management consulting firm focused on growth and collaboration.
- Benefits: Competitive salary, performance bonus, personal development tools, and private medical insurance.
- Why this job: Join a vibrant team and shape your career in a fast-paced, supportive environment.
- Qualifications: Bachelor's degree or relevant experience, strong communication skills, and proficiency in Microsoft Office.
- Other info: Opportunities for career advancement into Executive Assistant or Office Manager roles.
The predicted salary is between 35000 - 40000 £ per year.
We are a strategy and management consulting firm, built by experienced consultants and support a wide range of clients with complex strategic and commercial challenges. As we continue to grow, we are seeking individuals who are self-driven, collaborative, and committed to delivering high-quality work while contributing positively to the firm's culture and long-term development.
We are seeking an Operations & Administrative Assistant to join our expanding team. The right candidate should be comfortable working with senior management and the leadership team. We are looking for someone:
- Professional & People-oriented: Brings a positive, proactive attitude and engages confidently with stakeholders at all levels, acting as a welcoming first point of contact.
- Growth & Learning mindset: Eager to learn, quick to adapt, and comfortable using new technologies, including AI tools, in a fast-changing environment.
- Solution driven & Problem solver: Naturally focused on outcomes, proactively identifying solutions and workarounds rather than just flagging issues.
- Tech-savvy & Detail-oriented: Strong command of administrative tools (Microsoft Excel, PowerPoint, Word), with high attention to detail and a focus on efficiency and avoiding rework.
- Autonomous & Results-focused: Resourceful, able to work independently, and consistently contributes ideas that add tangible value to the business.
Responsibilities:
- Team & Office support: Provide daily administrative assistance and act as the go-to contact for internal teams and external stakeholders, keeping office operations running smoothly.
- Senior leadership support & Diary management: Deliver high-level administrative support to the senior leadership team, including complex meeting scheduling and calendar management.
- Travel & Event coordination: Organise meetings, events, and all travel logistics (flights, hotels, transportation) to ensure the team is fully supported.
- HR & People support: Help with onboarding and offboarding, manage employee benefits, and track time-off requests using the company's ERP system.
- Finance & Reporting: Process expenses, purchase orders, and invoices, and prepare monthly accounting reports while liaising with the external accounting firm.
- Projects & Task management: Handle multiple priorities in a fast-paced environment, showing strong organisational skills, attention to detail, and ownership of projects from start to finish.
Requirements:
- Bachelor's Degree and/or previous experience in administrative, operational, or office support roles.
- Applicants must have the existing right to work in the UK. Please note that we are unable to provide visa sponsorship for this position.
- Excellent verbal and written communication skills, with fluency in English as a must (Spanish is a plus).
- Proven proficiency in Microsoft Office (Word, Excel and PowerPoint).
- Excellent administrative and organisational skills, a strong "can-do" attitude, and genuine enjoyment of working in a multicultural environment while delivering outstanding service to the team.
- Demonstrates an entrepreneurial mindset, actively seeking opportunities to contribute to the rapid growth of our team.
- Willingness and ambition to grow within the role, with the opportunity to develop into Executive Assistant and/or Office Manager responsibilities.
- Possesses strong interpersonal skills and actively contributes to the Firm's values and culture, fostering trust and confidence among colleagues.
What makes us different:
We focus on empowering the human side of our teams and shaping the careers and pathways of the people who work with us. On top of an exciting new role, we offer many attractive benefits:
- Competitive salary (GBP35-40k depending on experience) and performance bonus (10% variable).
- Benefits package which includes tools for personal development opportunities (i.e., language classes and training courses).
- Income protection and life insurance covers.
- Private medical insurance (only for you).
- 25 annual leave days plus eight bank holiday days.
Administrative Assistant in London employer: Confidential
Contact Detail:
Confidential Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Show them you’re not just another candidate; you’re genuinely interested in their mission and culture.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from motivated candidates who are eager to join our team. It shows initiative and commitment!
We think you need these skills to ace Administrative Assistant in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and our company culture.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills and experiences align with what we’re looking for. Mention specific examples that demonstrate your problem-solving abilities and tech-savviness!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Confidential
✨Know the Company Inside Out
Before your interview, take some time to research the consulting firm thoroughly. Understand their values, culture, and the types of clients they work with. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your People Skills
As an Administrative Assistant, you'll be the first point of contact for many stakeholders. Practice how you can convey a positive and welcoming attitude during the interview. Think of examples where you've successfully engaged with different people, highlighting your interpersonal skills and ability to adapt to various situations.
✨Demonstrate Your Tech Savviness
Since the role requires proficiency in Microsoft Office and possibly other tech tools, be prepared to discuss your experience with these applications. You might even want to mention any AI tools you've used or are familiar with, as this shows you're ready to embrace new technologies in a fast-paced environment.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific instances where you've identified solutions rather than just flagging issues. This could involve managing multiple priorities or overcoming challenges in previous roles. Be ready to share these stories to demonstrate your solution-driven mindset.
