At a Glance
- Tasks: Support the HR team with administration and assist with payroll queries.
- Company: Leading business in Fife with a focus on professional HR services.
- Benefits: Up to £14.50 per hour, holiday pay, and potential for permanent role.
- Other info: Hybrid working available with immediate start for the right candidate.
- Why this job: Kickstart your career in HR with hands-on experience and growth opportunities.
- Qualifications: Previous admin experience is essential; HR knowledge is a plus.
The predicted salary is between 14.5 - 14.5 £ per hour.
Based in Kirkcaldy, hybrid working available (Monday & Wednesday in-office days). Full-time hours Monday to Friday, 36 hours per week. ASAP start. Ongoing temp role initially with strong potential to become permanent. Pay rate up to £14.50 per hour + holiday pay (depending on experience).
The successful candidate will be responsible for providing comprehensive administration support to the HR team across a number of functions to ensure that the team can provide a professional HR service across the business. The client is keen to move quickly to fill this role - only candidates who are available to start immediately or candidates on short notice will be considered.
Duties involved in this role will include:
- Acting as a first point of contact for all managers & employees that require support with general HR or payroll queries.
- Investigating and escalating payroll queries to the company's payroll provider.
- Preparing correspondence & documents to be signed-off by the HR Advisors / Head of HR.
- Administration of Long Service Awards, flexible working requests & early retirement applications.
- Preparing and maintaining Excel sheets.
- Collating and verifying pre-employment checks, ensuring they have been completed in line with company policies.
- Processing of all new starter documentation & contract changes on the company HR system, submitting required documentation to the company's payroll provider.
- Updating staff details throughout the employee lifecycle.
- Providing sickness & absence information to managers on request to assist in the monitoring of absence triggers.
- Assisting in the audit of the HR database to ensure that all information is accurate and up-to-date.
- Collating and maintaining electronic staff files.
- General administration for the team including processing of department mail, filing, photocopying & scanning of documents - as well as ad hoc tasks as directed.
In order to be considered for this role your skills and experience should include:
- Previous experience within an administration role - this experience is essential - candidates with previous HR or recruitment administration would be preferred, although this is not essential as training would be provided.
- Excellent interpersonal & communication skills, both written and verbal as you will be dealing with people of all levels within the business daily.
- Excellent organisation skills, with the ability to prioritise & complete a busy workload effectively and the ability to pivot your focus where required.
- Solid IT skills including the full MS Office suite (particularly Excel) - HR systems experience would be advantageous.
Please note that only applicants who have the required skills and experience detailed above will be considered for this role. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Administrator (HR) in Kirkcaldy employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (HR) in Kirkcaldy
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Confidential!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Confidential.
We think you need these skills to ace Administrator (HR) in Kirkcaldy
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Confidential. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Confidential and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Confidential. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Confidential's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Confidential
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Confidential.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Confidential will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Confidential and how you would contribute to adapting HR strategies.
