At a Glance
- Tasks: Manage customs entries, coordinate shipments, and ensure smooth supply chain operations.
- Company: Join a well-established specialist manufacturing business with a supportive culture.
- Benefits: Permanent role with a salary of £28,000 - £32,000 and opportunities for skill development.
- Other info: Dynamic environment with opportunities for career growth and learning.
- Why this job: Make a real impact in international trade while building strong relationships.
- Qualifications: Experience in supply chain or import administration is a plus; strong communication skills are essential.
The predicted salary is between 32000 - 32000 £ per year.
Inspire Resourcing is seeking a motivated and detail-oriented International Trade Administrator to join a well-established specialist manufacturing business on a permanent, fully onsite basis.
This is an excellent opportunity for an organised professional who takes pride in their work, values accuracy and enjoys building strong working relationships while contributing to the smooth running of supply chain operations.
The successful candidate will be responsible for preparing and processing customs entries, managing import and export documentation, coordinating shipments and deliveries, and liaising with freight forwarders, transport providers and internal teams.
They will ensure documentation is accurate, deadlines are met and customs procedures are followed, while proactively resolving discrepancies and supporting efficient day-to-day operations.
We are looking for someone with a proactive attitude, strong communication skills and a commitment to delivering a reliable, high-quality service.
The ideal candidate will be a team player who demonstrates initiative, attention to detail and a willingness to learn and develop within the role.
Previous experience in customs entries, import/export administration or supply chain operations would be advantageous.
The position offers a salary of £28,000 £32,000 per annum and the security of permanent employment within a supportive manufacturing environment.
Inspire Resourcing welcomes candidates who are keen to make a positive contribution, develop their skills and build a long-term career.
Key Responsibilities
- Review all pre-shipment documentation for accuracy regarding valuation, origin, description, and quantity.
- Correctly classify incoming products using the appropriate Harmonised System (HS) commodity codes and Tariff headings.
- Instruct and manage customs clearance brokers, ensuring the correct Customs Procedure Codes (CPC) are utilised.
- Maintain a secure, compliant audit trail of all customs records, certificates of origin, and import licenses in accordance with statutory tax regulations.
- Track the status of all open international purchase orders, identifying and flagging potential bottleneck risks before they impact inventory levels.
- Partner with freight forwarders to optimise shipping routes, coordinate consolidation bookings, and monitor transport milestones (Vessel ETAs, Port Arrivals, Haulage schedules).
- Allocate, adjust, and update Purchase Orders (POs) inside the ERP system based on real-time supplier schedules.
- Coordinate with the Receiving/Warehouse team to plan intake schedules, ensuring they have advance copies of packing lists to streamline delivery
- Investigate and document supply chain discrepancies, such as short-shipments, transit damages, or incorrect pricing, and create resolution workflows with suppliers.
- Own data integrity for logistics fields within the ERP system, updating PO s with correct weights, dimensions, origins, and tariff codes.
- Generate weekly Supply Chain KPIs, highlighting transit lead times, freight expenditure variances, and freight forwarder performance.
- Reconcile freight forwarder and customs broker invoices against agreed quotes before submitting approved paperwork to the Finance department.
- Lodge customs entry forms to clear goods from our bonded warehouse into our free circulation warehouse
- Work with purchasing to manage tariff costs and redirect freight as required
- Control warehouse stocks, ensuring accuracy of entries and paperwork
- PI count of stocks
- Any ad-hoc requirements to support the business
Requirements
- Essential: Proven experience in a global supply chain environment or direct experience in an import administration role
- Essential: Understanding of end-to-end supply chain activities, including inventory management
- Desirable: A formal qualification or certification in International Trade, Logistics, or Customs Compliance (e. g., UK Customs Academy, BIFA, or equivalent).
- Desirable: Strong understanding of HS Tariff Classification, Incoterms 2020, and Import Documentation.
Experience navigating direct customs entry software or managing duty deferment accounts.
- Numerical & Analytical: Highly analytical, with the ability to interpret data, sales metrics, and market trends to forecast future needs.
- Communication: Excellent interpersonal skills to build and maintain relationships with suppliers, vendors, and internal teams.
- IT Literacy: Proficient in Microsoft Office, particularly advanced Excel skills for data manipulation and reporting.
- Time Management: Highly organized, with the ability to prioritize work and meet strict deadlines.
- Problem-Solving: Proactive, with the ability to manage supply chain disruptions and solve problems effectively.
- Integrity: High degree of honesty, as handling confidential and financial data is required.
- Resilience: Ability to remain calm and focused under pressure.
- Adaptability: Flexible and able to handle multiple tasks or changing priorities.
- Travel: Minimal travel required
Skills
- Required Skills
- Engineering drawing interpretation
- Mechanical measurement
- Vernier calipers and micrometers
- Manufacturing engineering
- Production support
- Quality inspection
- Non-conformance reporting
- Root cause analysis
- Technical documentation
- Health and safety compliance
- Nice to Have
- Copper alloys and non-ferrous metals
- CNC machining
- Foundry or metal casting processes
- ISO 9001 quality management systems
- 5 S and lean manufacturing
- Auto CAD or CAD drawing systems
We also have vacancies for administrators, drivers, accountants, FLT drivers, welders, warehouse, IT, sales, CNC machinists, electricians, buyers and marketing staff.
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International Trade Administrator employer: Confidential
As a leading employer in the data centre operations sector, we offer an exceptional work environment that prioritises employee growth and development. Our collaborative culture fosters innovation and accountability, while our commitment to safety and operational excellence ensures that you will be part of a team that values your contributions. With opportunities for international travel and the chance to lead critical operations across the EMEA region, this role provides a unique platform for impactful leadership and career advancement.
StudySmarter Expert Advice🤫
We think this is how you could land International Trade Administrator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Confidential and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Confidential!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Confidential keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace International Trade Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Confidential:This is your chance to really connect with the team at Confidential. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Confidential
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Confidential.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Confidential that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Confidential. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
